===== 2023-07-22 Committee Meeting ===== === Introduction === This document was created in the July 22nd, 2023 committee meeting. === Attendees === * Steve Jordan * Alicia * Chris * Brett Wilkins * Murray * Ale More * Ryan Marple * Thomas * Josh Hogendorn * Chris Curran * Kyia Bourne * Frank * Buzz ==== Context ==== === Backstory === * We’ve been fighting excess cleaning charges. We had a cleaner. CBRE brought their own cleaner on site without notice and sent a bill to us for it. * Claimed we were in breach of lease for not paying the bill. They would not issue a new lease while we were in breach. === Issued terms document in April === * Managed to negotiate water rates out of lease terms. Still would need to pay them. * Signed terms with water rates taken out in hopes of disputing water charges. === Issue with lease document === * No reference in lease to terms document. This would allow for expenses to be charged to us. * Landlord claimed other tenants signed leases as-is. * We were told we would receive an updated lease. === Received a notice of lease termination under the termination clause of our old lease === * We don’t know why they have chosen to terminate. * Communication breakdown between us and EDQ/CBRE ==== Requirements and context ==== Dimensions of current space Metalshop, 120sqm Woodshop, 90sqm Could possibly get down to 200sqm commercial space Estimated cost of real estate at $150/sqm/yr + outgoings of $10k/yr approx $45k/yr in housing costs Approx 80k year income (6-9k/mo) Minimum costs of $1k/mo Cost of shipping container $3.5k Cost of storing a container $130/mo without access Cost of shipping container with access at least double Moving a container is about $350/container $20k in the bank Number of current members about 100 **30th of August is exit date** (otherwise 31st of December for all others at site) === Agenda === * Communication to membership * Discussion with landlord * Site pack up * Strategy for site packup * Storage * Continuity (not packing up everything) * Lobbying and media * Votes * 1st of August becomes the discussion on spending on meetings ==== Communications ==== === Communication to membership === ACTION ITEM: Message everyone - Aleyssa plus exec * Email, facebook * Discussion post on forums. === Contact with Landlord === ACTION ITEM: talk to landlord, EDQ (Brett M, Buzz, (murray)) Monday or Tuesday ACTION ITEM: Contact with ministers - Chris Curran Ross, Tell members everything needs to be taken Discussion with landlord before member comms === Membership === No new membership sign up. Existing members incentive to remain through downtime. === Communications with Public === ==== Site Packup ==== === Project management === * Chris Curran * Josh Hogendorn * Tom Roberts === Storage === How many containers 20TU do we need? 1 for YAG, 1 for CNC, 1 for Hildi and rest of metalshop, 1 for woodshop, 1 40’ for main building 3x 20TU + the 40’ we own + skips Rubbish skip Donation pile === Assess current assets and sell === ACTION ITEM: All teams to assess essential items * What to keep * What to sell * What to donate AND WHO will handle it. * What to dispose ACTION ITEMS: All members to take own stuff by 16th of August ACTION ITEMS: Contact someone about buying shipping containers. ACTION ITEM: Team Leads to propose how they will break down everything ACTION ITEM: Team Leads to describe time, cost and scope for packing everything ==== Finding a new site ==== Industrial, 250sqm minimum, electricity ACTION ITEM: Meet with councillors, state members, federal for looking at spaces ACTION ITEM: Drive around industrial real estate and get agent details ACTION ITEM: Contact Universities, Tafes (JH to approach EF tafe), ACTION ITEM: Spreadsheet: Agents, addresses, phone numbers, zones ACTION ITEM: Talk to anyone who works at or knows a site occupant who might be able to share with us **DEADLINE of location shortlist - 7 August** * Online is a mess and not quite realistic about availability * Rocklea? * Corporate sponsors? * Rail? Rail appreciation society * Sharing? * 5x 40’ containers to take a blank concrete slab ACTION ITEM auction junk ==== Continuity (not packing up everything) ==== Support discounts or some kind of incentive to stay Reinforce that it is a community Donations/Kickstarter Common area equipment management likely to be an issue Use Taskade for The Plan ==== Action Item Summary ==== See [[https://docs.google.com/document/d/19wX33KryXwu0I3gzQHhWQuc7ltQ1HHKIWLh9xMjFhOc/edit#heading=h.yotirpwbsk67]]