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===== 2011-02-15 Alex Wilson elected secretary, 3 month grace implemented, Lathe voted to buy, rfid locking on expensive tools, website =====

===== Agenda =====

Open 20:02\\ 
Close 21:20\\
Author Unknown\\ 
Signed Unsigned\\
Tally 10\\

MeetingAgenda


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===== Meeting =====

Members Present

  * Lawrence "Lemming" Dixon (President)
  * Travis Howse
  * Luke Johnston
  * Joel Byrnes (Treasurer)
  * David "Buzz" Bussenschutt
  * James Churchill
  * Luke Hovington
  * Daniel Fielding
  * Michael Chambers
  * Alex Wilson
  * Sean Mailander

=== Absentee Votes ===

  * Matt Costa (via email)

=== Notes ===


Lemming informs the group about the resignation of secretary John Williams due to other time commitments.

**Call for nominations** for a new secretary. Lemming nominates Alex W for the position. No other nominations are put forward.

**Motion** to elect the new secretary -- passes, Alex W elected unopposed. Will serve until the AGM in May.

**Agenda item (Lemming)** -- time limit for non-financial members before access termination.

  * Buzz notes that current rules actually specify instant expiry
  * Lemming proposes a 6 month grace.
  * Other members suggest that 6 months is too lenient
  * Motion for a 3 month expiry policy, provided member given sufficient notification -- passes, with 8 members for.

**Agenda item (Lemming)** -- purchase of new equipment

  * Items discussed: Metal Lathe, Benchtop Power Supply, Laser Cutter, Bandsaw, Sanders
  * Lemming notes that a Lathe would be useful for his projects, and he is willing to contribute $500 to the cost
  * Luke J. notes a lack of space for a lathe, and suggests the wall should be a priority
  * James notes that the lathe gives a lot of cross-over with existing Mens' Shed organisations, and in his opinion that a Laser Cutter would be a better investment and fit with the culture of the Space.
  * Lemming responds that more tools should lead to increased membership which leads to more funds available to buy expensive tools such as the Laser Cutter.
  * **Indicative vote** -- for Laser Cutter versus Lathe, Laser Cutter is the stronger, 7 votes to 5.
  * Discussion around prices, current funds and other items possible
  * **Motion** for the purchase of a Lathe, plus associated tooling, including a $500 contribution from Lemming and $50 from Dan -- passes, 6 votes for (including 1 via email from Matt Costa).

**Agenda item (Lemming)** -- technical access control for expensive equipment

  * Lemming notes that expensive equipment can be damaged by untrained users and proposes the need to discuss access control by technical measure.
  * Luke J. suggests for discussion the Techshop system used overseas with long-range RFID and indicator lights.
  * Other RFID-based suggestions are made.
  * Joel begins discussion around a social contract system, proposes a simple shared key box.
  * James notes that implementing a technical control measure and then taking out insurance based on this could lead to liability in the case of a failure of the technical control.
  * Consensus seems to be that technical control is unnecessary, no formal motion is passed.

**Discussion** about financial situation, bank balance and safety buffers for "worst case" scenarios.

  * Joel (Treasurer) to do some projections to better understand the bank balance that should be maintained.

**Proposal** to add a list to the website of proposed purchases for members to discuss and vote.

  * Consensus agreement

**Discussion** about completing the far wall at the back of the space and securing the buildling

  * Buzz to quote on costs for this project