====== 20220726 - AGM 2022======

===== # Attendees =====

  * - Ryan Kirkpatrick [1 proxy]
  * - Murray Wayper
  * - Josh Hogendorn
  * - Raf Kempeeners [1 proxy]
  * - Eris Ryan
  * - Jess Wessling
  * - Ryan Marple [1 proxy]
  * - Dave Seff
  * - Ale More
  * - Josh Wood [2 Proxies]
  * - Timothy Reiche
  * - Scott Wilson [1 proxy]
  * - Steve Jordan
  * - Ryan Cronin
  * - Aaron Bycroft
  * - Zac Marcus
  * - Cameron Payne
  * - Ben Jackson
  * - Brett Wilkins
  * - Jack Chilton
  * - Andrew White

**Proxies**
  * - Jacques Botte nominates Ryan Kirkpatrick
  * - Alex Wixted nominates Raf Kempeeners
  * - David Jericho nominates Joshua Hogendorn
  * - Kyia Bourne nominates Joshua Hogendorn
  * - Zak Crow nominates Scott Wilson
  * - Philip Juric nominates Ryan Marple

**Chair Person**
Joshua Hogendorn


**Meeting start time**
20:12

===== # General Announcements =====

  * * On the 26th and 27th parking will be impacted by a third party event.
  * * Working bee this Saturday.


===== # EOY Financial Report =====

* Hard year
	- Change in billing system
	- Covid
	- Site activation challenges(construcution)
	
* Improvements 
	- Accounts are reconciled
	- Both audits are completed
	- Savings have been built back up
	- Accounts are fully audited
	- Teams now have their own budgets, down to the dollar.

* Financial position from the audit
	* Cash $20,323
	* Liabilities $2,004
	* Total equity $109,193
	
===== # Presidents EOY Report =====

* We adopted a new constitution. hopefully it involves more people in the decision making process
* There are improvements to be made in marketing and reaching out to new members
* We should really think about doing a big 'maker fair' style event.
* Thanks everyone!


===== # Motion to Accept the Audit Report =====

* Motion passes, all in favor.

===== # Dissolution of the Executive =====

* We would like to thank the outgoing executive for their over the last year.
* The following people were removed from office as part of the normal AGM procedures
	- President, Joshua Hogendorn
	- Treasurer, Murray Wayper
	- Secretary, Ryan Kirkpatrick
	
* N.b. The roles of Patron and Vice president were abolished after the adoption of the new constitution on the 28th of June. We would like to thank Eris Ryan and Dave Seff for filling these positions.

===== # Election of the new Executive =====

==== ## President ====

* Nominees
	- Murray Wayper
	
* There are no other nominations. Murray Wayper takes the office of president.

==== ## Treasurer ====


* Nominees
	- Joshua Hogendorn
	
* There are no other nominees. Joshua Hogendorn takes the office of President

==== ## Secretary ====

* There are no nominees from the first tranche
* There are no nominees from the second tranche
* Nominees from the third tranche
	- Scott Wilson
	
* Scott Wilson now holds the office of Secretary
	

===== # Motion to Update Bank Account Details to Reflect the new Office Holders =====


* **Motion passes**

* The executive, as accepted at this Annual General Meeting, has the powers to administrate the financial accounts of the association in full, including control of access of any kind, including but not limited to: Signatories, Admin accounts, Debit Cards or otherwise.
	- Removing all existing account signatories.
	- Remove account admin control from the previous executive.
	- Add Murray Wayper and Joshua Hogendorn to the incoming account signatories.
	- Add Murray Wayper and Joshua Hogendorn to the account admin control
	

===== # Motion to Purchase a Flush Cut Concrete Saw for $2000 =====


* There is work for it in the forge area and in the wood shop.
* **MOTION PASSESS** 9 FOR, 4 AGAINST


===== # Welcoming of the New Committee =====

* The committee is formed of Team Leaders and Executive members
	- Ale More
	- Alex Wixted
	- Raf Kempeeners 
	- Ryan Marple
	- Kyia Bounre
	- Murray Wayper
	- Joshua Hogendorn
	- Scott Wilson

===== # Making Named Roles =====


* Suggestions:

- Volunteer coordinator
	+ Managing working bees
	+ Managing volunteer reporting

- Project management

- Safety officer
	+ Manage first aid
	+ Fire extinguishers and safety.
	+ PPE
	+ Site hazards
	+ Evacuation Drills

- Apprentice to the secretary, and president treasurer

- Marketing, social media, outreach
	+ Newsletter
	+ Social media

- Vibe officer / culture manager
	+ They do fun things, like BBQs
	+ Initial complaints reporting?

- Quarter master
	+ Soap, TP, etc.

- Charity officer

- Infrastructure?

===== # Default Agenda =====


* Report form each OU
	- Updates on meetings
* Report from each active project.
* Announcements
* Volunteer reports
* Treasurer's report
	- Number of members
	- Member retention
* Secretary's report?
* Thank yous
* Treasures report
* CAPEX priority

* Decisions on CAPEX items can be voted from within the committee on an ad-hoc basis.


===== # Other Matters to do With the New Committee =====


* Managing communications
	- Managing emails sucks super hard.
	- The secretary will be the "email master" being responsible for making sure people are corresponding.
* **An email budget of $120 a month has been allocated.**


===== # Start Writing a Complaints Policy =====

- Josh W to begin writing


===== # Signed by: =====


AGM Chairperson: 

Outgoing Secretary: Ryan Kirkpatrick

Incoming Secretary

Outgoing President

Incoming President

Account Signatory 1: 

Account Signatory 2: