===== AGM Meeting Minutes =====

Meeting opened at 8 PM.

=== Attendees ===

  * Ryan Marple
  * David Seff
  * Thomas Roberts
  * James Downie
  * Matthew Janssen
  * Liam Folie
  * Paul Rankin
  * Aaron Bycroft
  * Brett Mifsud
  * David Bussenschlt
  * Ben Jackson
  * Duncan Greer
  * Kyia Bourne
  * Timothy Reichle
  * Fraser Paterson
  * Eris Ryan
  * Frank Lee
  * Chris McGwinn
  * Brett Wilkins
  * Alex Wixted
  * Zac Marcus
  * Steve Jordan
  * Ale Moré
  * Chris Curran
  * Glenn Evans
  * Murray Wayper

=== Acknowledgement of Country ===

HSBNE acknowledges the Traditional Owners of the land on which we meet today, the Yuggera and Turrbal people, and pay our respects to Elders past and present.

=== Review of 2022 Minutes ===

Motion: that the minutes be accepted
2nd Alex

=== General Announcements ===
Nil

==== Treasurer’s EOY report ====

Update from treasurer on the groups finances to March (financial year)

  * Capital Held
  * Cashflow - detail of individual categories listed to 
    * Total income ~$70,000
    * Expenses ~$66,000
    * Monthly ~$7000
  * Past Expenditures
     * Finops is a considerably expense
     * Electricity is getting more expensive
  * Projected Expenditures
    * Landlord costs are going up to $20k/yr
  * Debts

Moved treasurers report be accepted, 2nd Alex

Audit report will be commenced once some documents have been tidied up

==== President’s EOY report ====

Update on the last year of HSBNE.

=== Announcements ===

Lease

  * Waiting for landlord to supply final version

EOI

  * To be issued late July, early August
  * Response due to CBRE September

=== Election of the Executive ===

  - Executive is thanked for their year of service
  - Executive is officially dissolved
  - Voting on new executive starts according to the tranche system in the constitution. Ballots are always secret ballots.
     * Tranches:
        - Current exec, directly previous exec - No nominations
        - Committee Members - No nominations
        - All membership
  - In order:
    - President 
    - Treasurer 
    - Secretary
  - Welcome the new and returning executive

Image in the doc [[https://docs.google.com/document/d/1FzPrGLT1GzVVzYgzE7R-X5sF09FN3GihI6pUniaH7Qs/edit]]

==== Nominations ====

  * President - Brett Wilkins
  * Secretary - Chris Curran
  * Treasurer - Josh Hogendorn

  * Assistant to pres - Murray Wayper
  * Assistant to Secretary - Steve Jordan
 
  * Safety officer - Frank Lee
  * 1st aid - Chris
  * Marketing, social media, outreach - Alicia
    * Liam
    * Paul Rankin
  * Vibe officer / culture manager - Fraser
  * Quartermaster - Kyia Bourne
  * Volunteer coordinator - Ben Jackson
  * Business Strategy - Brett M, Duncan
  * Project Manager - Thomas
  * Team Leaders
  * Ryan Marple
  * Ale More
  * Alex Wixted
  * Kyia Bourne
  * Brett Wilkins
  * Infrastructure - Josh 
  * Landlord Liaison - Murray, Duncan, Brett, Buzz

All members voted in unanimously.

==== Financial Handover ====
  * **[Vote - carried]** The executive, as accepted at this Annual General Meeting, has the powers to administrate the financial accounts of the association in full, including control of access of any kind, including but not limited to: Signatories, Admin accounts, Debit Cards or otherwise.
  * Removing all existing account signatories.
  * Remove account admin control from the previous executive.
    * Add Brett Wilkins, Chris Curran, Josh Hogendorn to the incoming account signatories.
    * Add  Brett Wilkins, Chris Curran, Josh Hogendorn to the account admin control

==== General Voting Items ====

Nil

==== Welcome the New Committee ====

The committee is made of

  * The three executive members
  * Team leaders.

=== Appointing More Members to the Committee (Named Roles) ===

As listed above

=== Creation of a Default Agenda for General Meetings ===

The proposed agenda

=== Making a Plan for 2024 ===

Proposed actions

=== Thanks ===

Thanks to everyone for attending the AGM.

Thanks to the outgoing executive members.

Meeting adjourned at 10.10pm.