=====20240910=====

//Minutes//

  * Opened by at: 7:09 pm
  * Meeting adjourned at: 7:24 pm
  * Chairperson: President Ale More
  * Minutes submitted by: Secretary Zac Marcus

//Attendance://

  * Ale More
  * Andrew White
  * Zac Marcus
  * Tim Reichle

//Quorum present?// No

//Others Present://
  * Ethan

===== Acknowledgement of Country =====

HSBNE acknowledges the Traditional Owners of the land on which we meet today, the Yuggera and Turrbal people, and pay our respects to Elders past and present.


===== Treasurer’s report =====
We haven’t presented our profit and loss statements to the Office of fair trading for the last 3 periods. We have received a show cause notice from the department of justice. This means that we could get unregistered.

The periods in question are:

  * May 2024 Report. Treasurer: Josh Hogendorn
  * May 2023 Report. Treasurer: Josh Hogendorn
  * May 2022 Report. Treasurer: Murray Wayper
We have engaged with an accountant and we are seeking advice to resolve the situation. This may incur substantial professional fees.


**Since the previous meeting we've:**

Changed membership from
  * Eliminated BE CNC rental fee of about $300 /month
  * Reduced container storage fee from $10,400 to $7,700. (3 (or 4) vs 2 containers)
  * Increased the estimate of accounting fees due to the complexity
  * Setup PayID, se we can more easily accept funds

Capital
Bank balances
| September 2024 | August 2024 |
| --- | --- |
| $12,225 Westpac | $12,776 Westpac |
|  | $ 4,201  Budgetly |
|  |  |
|  |  |
| $12,335 | $16,977 |

Debtors (money owed)
| September 2024 | August 2024 |
| --- | --- |
| $4,201  Budgetly |  |
| $2,000 Sale of 40' container |  |
|  |  |
| $6,201 |  |

Upcoming major expenses
| September 2024 | August 2024 |
| --- | --- |
| $3,000 est. Accounting (estimate has increased since August) | $2,000 est. Accounting |
|  |  |
|  |  |

Equipment
| September 2024 | August 2024 |
| --- | --- |
| $50,000 Current equipment asset guesstimate (sale value) | $50,000 Estimate of unvalued equipment and items |
| $2,000 1 x 40ft shipping container | $4,000 (2 x 40ft shipping containers @$2,000 each) |
|  |  |
| $52,000 | $54,000 |

Cashflow
| September 2024 | August 2024 |
| --- | --- |
| +$1,000 /month incoming from membership (24 members) |
| -$1,320 /month rent Sumner |
| -$1,434 /month rent The Paint Factory |
| -$434 /month rent The Paint Factory |
| -$642 /month rent at Heritage ($7,700/12) |
| -$100 /month Budgetly |
| -$60 /month web hosting |
| -$40 /month Xero |
| -$40 /month Twilio Sendgrid | +$1,000 /month incoming from membership (24 members) |
| -$1,320 /month rent Sumner |
| -$1,434 /month rent The Paint Factory |
| -$100 /month Budgetly |
| -$60 /month web hosting |
| -$40 /month Xero |
| -$40 /month Twilio Sendgrid |
|  |  |
| -$1,536  /month | -$1994 /month |

===== General Business =====

=== What the exec been up to the last month ===
  * We have re-organise our banking and now we have cancelled Budgetly and move the subscription over to Westpac’s.
  * We have been leasing with the paint factory and squaring our affairs with them. Now that the BE CNC is no longer on the paint factory, our inside storage cost have been reduce about 50%. Treasurer to expand on this.
  * We’ve sold one of the containers for $2000 dollars.
  * We got a new lease agreement across the road, on Heritage Tree Care, for storing the remaining two containers. This means a substantial reduction for storage fees, from $11439.96 to $7700 per Anum.
    * The proximity to the containers should make dealing with them way easier than before.
      * Be aware, the general membership CAN NOT freely access the containers. Access to the containers needs to be organised through the executive. The members of the executive are the only ones authorize on the property. Of course we can organise to come in group to deal with the containers.
      * The access to a forklift is not included in the agreement, however it could be arrange with more ease than before.
  * We already organise a few tours and people is coming. We have new members as well.
  * We have setup a new members induction and we have checked that the signups are working correctly.

=== What the membership been up to the last month ===
  * We organised an open day this last Sunday. We have a few coming over and we had a great time.
  * We organised a big working bee to clean up a whole container. Big thanks to Eris Ryan and Ryan Kirkpatrick.
  * We have setup a maglock on the main door and we are hoping to have this deploy this week.
  * The CNC has been plumbed and now is functional. We need to hook the interlock and rig some new dog holes.
  * We’ve got a new Makerspace license for V-carve. The system has changed so the news will be publish soon.