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policies:cause [2020/08/15 14:07]
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-====== Causes Policy ====== 
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-Causes are micro groups within HSBNE that are empowered to direct funds towards their own interests without having to convince merit to the group as a whole. In exchange for autonomy, Causes take some responsibility for the upkeep and community building of the hackerspace. 
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-This means that (for example) a group of blacksmithers can direct funds specifically towards their interests (ie a new anvil) without having to convince the wider group of its merit as an expenditure. It means they can maintain their area and buy appropriate consumables for it. 
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-==== Minimum Requirements ==== 
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-At a minimum, to exist a cause must have: 
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-  - One leader 
-  - Five members total 
-  - Committed to the contribution rules 
-  - Approval from an executive majority vote 
-  - Registered themselves with the Treasurer 
-  - A wiki page (on the HSBNE domain) stating 
-      * The current leader. 
-      * The cause objectives. 
-      * The Causes’s Operating Document (if one has been approved by cause membership) 
-      * Causes contribution details (classes, area of upkeep etc). 
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-==== Cause Contributions ==== 
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-Causes must contribute back to the hackerspace as defined by the executive. Failure to meet these obligations in a calendar month will result in all cause budget access being suspended until such time as the obligations are being met. The current rules for contribution are: 
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-  - One event or class per calendar month. Inductions do not count towards this. This means that a cause must have run a class or event in the previous or current month to access funding. 
-  - Obligation to ‘own’ a physical area of the hackerspace and be responsible for its upkeep and appearance. Upkeep includes keeping the area clean and tidy, and making sure facilities are in good working order. 
-  - Grants specifically for the cause must also have some contribution to the hackerspace as a whole. 
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-==== Cause Rules ==== 
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-  - Members may allocate up to 30% of their monthly membership fees to up to three (3) causes. 
-  - Causes must have an operating policy document to form and run. This document should detail: 
-      * Induction and Maintenance processes for cause tools. 
-      * Lists of tool maintainers and process for becoming a maintainer of each tool 
-      * Expectations for use of cause area, including Shared Working Spaces, Supervision and Storage. 
-      * Ongoing approved budgets for expenditure/​reimbursement (ie, consumable restocking) 
-  - Quorum is defined as minimum 3 people or 40% of cause membership, whichever is greater. However, the required quorum amount is capped at 10 members. 
-  - Each cause member is only allowed to hold two proxy votes at a cause meeting (so 3 including their own). 
-  - Meetings must be given with 5 days notice of any agenda items. 
-  - Causes may (at the discretion of the treasurer) accept contributions from sources other than membership fee alotments. 
-  - Causes meetings may vote on items relating to: 
-      * Expenditure of a causes balance (at the discretion of the treasurer). 
-      * Induction processes for use of tools the cause is responsible for. 
-      * Supervision of tools the cause is responsible for and induction of supervisors thereof. 
-      * Maintenance lock-outs for tools. 
-      * Amendments to the cause’s Operating Policy. 
-  - Causes must publish all voted policies/​processes on their entrance (or as close as practicable) and on the HSBNE Wiki on their Cause page. 
-  - Cause Leaders must resign their position at the Annual General Meeting and be nominated and voted in. 
-  - Cause Leaders may be removed from their position by a majority vote of the Executive or the Membership. 
-  - Causes may not: 
-      * Deny general membership access to a cause maintained area 
-      * Deny non cause members to any meetings, equipment, tools, consumables or classes. 
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-==== Starting a Cause ==== 
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-To start a cause, [[executive@hsbne.org|contact the executive]] with: 
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-  * The name of the leader 
-  * The first five members 
-  * Planned class(es) 
-  * Proposed area of upkeep. 
-  * An operating policy. 
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