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- | ====== Group Rules ====== | ||
- | |||
- | ===== 1. Interpretation ===== | ||
- | 1. In these rules - Act means the Associations Incorporation Act 1981. | ||
- | present - | ||
- | 1. at a management committee meeting, see rule 23(6); or | ||
- | 2. at a general meeting, see rule 37(2). | ||
- | 2. A word or expression that is not defined in these model rules, but is | ||
- | defined in the Act has, if the context permits, the meaning given by | ||
- | the Act. | ||
- | |||
- | ===== 2. #### Name ===== | ||
- | The name of the incorporated association is HSBNE Inc | ||
- | |||
- | 3. #### Objects | ||
- | |||
- | <code> | ||
- | The objects of the association are - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | To provide a physical space where hackers, computer geeks, engineers, | ||
- | circuit benders, crafters, and those with interests in computer security, | ||
- | technology, electronics, hacking(1) and related topics (and other creative | ||
- | types with a similar ethos ) can gather to share ideas, knowledge, | ||
- | equipment, and opinions in a friendly and collaborative atmosphere, for the | ||
- | pleasure and accommodation of members and their guests; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | The establishment and operation of a social club for individuals interested | ||
- | in the above topics; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | To provide related services and tools for fostering playful cleverness, as | ||
- | determined by the membership. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | Sharing information and knowledge for the mutual benefit of the members and | ||
- | interested parties; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | Organizing technical, educational, and social events - for members and | ||
- | non-members for the purpose of training,learning, and fund-raising; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | Promoting awareness of digital privacy and digital rights issues affecting | ||
- | members in civil society; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | And such other complementary purposes not inconsistent with these objects. | ||
- | </code> | ||
- | |||
- | 4. #### Powers | ||
- | |||
- | <code> | ||
- | 1. The association has the powers of an individual. | ||
- | 2. The association may, for example - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. enter into contracts; and | ||
- | 2. acquire, hold, deal with and dispose of property; and | ||
- | 3. make charges for services and facilities it supplies; and | ||
- | 4. do other things necessary or convenient to be done in carrying out | ||
- | its affairs. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. The association may take over the funds and other assets and liabilities | ||
- | of the present unincorporated association known as Hackerspace Brisbane | ||
- | 4. The association may also issue secured and unsecured notes, debentures | ||
- | and debenture stock for the association. | ||
- | </code> | ||
- | |||
- | 5. #### Classes of members | ||
- | |||
- | <code> | ||
- | 1. The membership of the association consists of ordinary members. | ||
- | 2. The number of ordinary members is unlimited. | ||
- | </code> | ||
- | |||
- | 6. #### New membership | ||
- | |||
- | <code> | ||
- | 1. All new members must declare their intent to join to one or more of the | ||
- | management committee and then pay at least 1 months membership in | ||
- | advance and inform one or more of the management committee. | ||
- | 2. Upon confirmation of payment by the treasurer, a person is considered a | ||
- | full member for the purposes of dues, but must complete other activities | ||
- | set by the executive, such as ( but not limited to ) induction, before | ||
- | their admission process is completed. | ||
- | 3. Upon completed admission as a member, the new member will be issued with | ||
- | an RFID entry card at the earliest possible convenience. | ||
- | 4. Users who do not complete their membership admission process within 30 | ||
- | days, have no membership rights, and all prior payments are forfeit. | ||
- | </code> | ||
- | |||
- | 7. #### Membership fees | ||
- | |||
- | <code> | ||
- | 1. The membership fee : | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. is the amount decided by the members from time to time at a general | ||
- | meeting; and | ||
- | 2. is payable when, and in the way, the management committee decides. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. A member of the incorporated association who, before becoming a member, | ||
- | has paid the members annual subscription for membership of the | ||
- | unincorporated association on or before a day fixed by the management | ||
- | committee, is not liable to pay a further amount of annual subscription | ||
- | for the period before the day fixed by the management committee as the | ||
- | day on which the next annual subscription is payable. | ||
- | 3. Member Fees may be waived in part or in full for a three month period | ||
- | due to financial hardship or relocation by written petition signed by at | ||
- | least two thirds (2/3rds) of the management committee. | ||
- | 4. Payment of dues may be waived for any other reason only by voting | ||
- | members at a duly called meeting. | ||
- | 5. At the time of Incorporation, the membership fee for each ordinary | ||
- | membership is $60 per calendar month for members who are employed. It is | ||
- | $30 per month for students and unemployed persons. When paid in-advance | ||
- | and for a minimum of 3 months at a time, it is $55 per calendar month | ||
- | for members who are employed. | ||
- | 6. The management committee, may for the purposes of a promotion and/or | ||
- | event discount the membership fee for new members up to 50% to a | ||
- | maximum of 3 months. | ||
- | </code> | ||
- | |||
- | 8. #### Admission and rejection of new members | ||
- | |||
- | <code> | ||
- | 1. The management committee may consider an application for membership at | ||
- | the next committee meeting held after it receives - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the application for membership; and | ||
- | 2. the appropriate membership fee for the application. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. The management committee must ensure that, as soon as possible after the | ||
- | person applies to become a member of the association, and before the | ||
- | management committee considers the persons application, the person is | ||
- | advised - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. whether or not the association has public liability insurance; and | ||
- | 2. if the association has public liability insurance - the amount of the | ||
- | insurance. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. The management committee must decide whether to accept or reject the | ||
- | application. | ||
- | 4. If a majority of the members of the management committee vote to accept | ||
- | the applicant as a member, the applicant must be accepted as a member | ||
- | for the class of membership applied for. | ||
- | 5. The secretary of the association must, as soon as practicable after the | ||
- | management committee decides to accept or reject an application, give | ||
- | the applicant a written notice (including electronic) of the decision. | ||
- | </code> | ||
- | |||
- | 9. #### When membership ends | ||
- | |||
- | <code> | ||
- | 1. A member may resign from the association by giving a written (including | ||
- | electronic) notice of resignation to the secretary. | ||
- | 2. The resignation takes effect at - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the time the notice is received by the secretary; or | ||
- | 2. if a later time is stated in the notice - the later time. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. The management committee may terminate a members membership if the | ||
- | member - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. is convicted of an indictable offense; or | ||
- | 2. does not comply with any of the provisions of these rules or | ||
- | applicable by-laws such as the Code of Conduct, Safe Space Policy, | ||
- | or Dispute Resolution Policy; or | ||
- | 3. has membership fees in arrears; or | ||
- | 4. conducts himself or herself in a way considered to be injurious or | ||
- | prejudicial to the character or interests of the association. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 4. Before the management committee terminates a members membership, the | ||
- | committee must give the member a full and fair opportunity to show why | ||
- | the membership should not be terminated and pursuant to subrule (3) must | ||
- | allow the member every opportunity to pay arrears or apply for fees to | ||
- | be waived due to financial hardship as per rule 8 subrule (3) or (4) | ||
- | 5. If, after considering all representations made by the member, the | ||
- | management committee decides to terminate the membership, the secretary | ||
- | of the committee must give the member a written notice of the decision, | ||
- | and must notify the general membership via the official communications | ||
- | medium of the association. | ||
- | </code> | ||
- | |||
- | 10. #### Appeal against rejection or termination of membership | ||
- | |||
- | <code> | ||
- | 1. A person whose application for membership has been rejected, or whose | ||
- | membership has been terminated, must give the general membership written | ||
- | notice of the persons intention to appeal against the decision. | ||
- | 2. A notice of intention to appeal must be given within 7 days after the | ||
- | person receives written notice of the decision. | ||
- | 3. If the secretary receives a notice of intention to appeal via a public | ||
- | announcement, the secretary must, within 7 days after receiving the | ||
- | notice, call a general meeting to decide the appeal. | ||
- | 4. If the reason for termination was substantiated belief of illegal behaviour | ||
- | the appeals process is not available to the person whos membership has | ||
- | been terminated. | ||
- | </code> | ||
- | |||
- | 11. #### General meeting to decide appeal | ||
- | |||
- | <code> | ||
- | 1. The general meeting to decide an appeal must be held within 5 weeks | ||
- | after the secretary receives the notice of intention to appeal. | ||
- | 2. At the meeting, the applicant must be given a full and fair opportunity | ||
- | to show why the application should not be rejected or the membership | ||
- | should not be terminated. | ||
- | 3. Also, the management committee and the members of the committee who | ||
- | rejected the application or terminated the membership must be given a | ||
- | full and fair opportunity to show why the application should be rejected | ||
- | or the membership should be terminated. | ||
- | 4. An appeal must be decided by a majority vote of the members present and | ||
- | eligible to vote at the meeting. | ||
- | 5. If a person whose application for membership has been rejected does not | ||
- | appeal against the decision within 1 month after receiving written | ||
- | notice of the decision, or the person appeals but the appeal is | ||
- | unsuccessful, the secretary must, as soon as practicable, refund the | ||
- | membership fee paid by the person. | ||
- | </code> | ||
- | |||
- | 12. #### Register of members | ||
- | |||
- | <code> | ||
- | 1. The management committee must keep a register of members of the | ||
- | association ( electronic form is preferred). | ||
- | 2. The register must include the following particulars for each member - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the full name of the member; | ||
- | 2. the postal, e-mail, or residential address of the member; | ||
- | 3. the date of admission as a member; | ||
- | 4. the date of death or time of resignation of the member, if available; | ||
- | 5. details about the termination or reinstatement of membership; | ||
- | 6. any other particulars the management committee or the members at a | ||
- | general meeting decide. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. The register must be available for inspection by members of the | ||
- | association at all reasonable times. | ||
- | 4. A member must contact the secretary to arrange an inspection of the | ||
- | register. | ||
- | 5. However, the management committee may, on the application of a member of | ||
- | the association, withhold information about the member (other than the | ||
- | members full name) from the register available for inspection if the | ||
- | management committee has reasonable grounds for believing the disclosure | ||
- | of the information would put the member at risk of harm. | ||
- | </code> | ||
- | |||
- | 13. #### Prohibition on use of information on register of members | ||
- | |||
- | <code> | ||
- | 1. A member of the association must not - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. use information obtained from the register of members of the | ||
- | association to contact, or send material to, another member of the | ||
- | association for the purpose of advertising for political, religious, | ||
- | charitable or commercial purposes; or | ||
- | 2. disclose information obtained from the register to someone else, | ||
- | knowing that the information is likely to be used to contact, or send | ||
- | material to, another member of the association for the purpose of | ||
- | advertising for political, religious, charitable or commercial purposes. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. Subrule (1) does not apply if the use or disclosure of the information | ||
- | is approved by the association and is also approved by the member in | ||
- | question. | ||
- | </code> | ||
- | |||
- | 14. #### Position of President | ||
- | |||
- | <code> | ||
- | The President's functions include, but are not limited to - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Acting as a spokesperson for the group, or designating spokespersons as | ||
- | necessary. | ||
- | 2. Leading meetings and other activities as chairperson, wherever possible. | ||
- | 3. Promotion of the association | ||
- | 4. Point of contact for the association for internal and external parties. | ||
- | 5. Other duties as required. For example, but not limited to: | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Vision / Direction for the long-term future and goals of the association. | ||
- | 2. Handling media queries, or delegating others to handle media queries. | ||
- | 3. Make a reasonable attempt at gaining consensus, or working to achieve | ||
- | the same, amongst the management committee. | ||
- | </code> | ||
- | |||
- | 15. #### Position of Vice-President | ||
- | |||
- | <code> | ||
- | The Vice-President's functions include, but are not limited to - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Performing the President's functions when the President is unavailable. | ||
- | 2. Sharing the President's workload | ||
- | 3. Ensuring that adequate stock levels are maintained for consumable supplies | ||
- | 4. Ensuring audit and maintenance logs of the association, and actioning | ||
- | maintenance or other activities that arise from these. | ||
- | 5. Responsible for organising and maintaining the cleanliness of any | ||
- | premises held by the association. For example by organising clean up | ||
- | events, providing cleaning incentives etc. | ||
- | </code> | ||
- | |||
- | 16. #### Position of Treasurer | ||
- | |||
- | <code> | ||
- | The Treasurer's functions include, but are not limited to - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Maintaining accurate financial records for the association. | ||
- | 2. Providing financial status and guidance at meetings. | ||
- | 3. Ensuring the association is meeting its obligations to the law regarding | ||
- | financial matters. | ||
- | 4. Ensuring the association maintains sufficient wind-up funds at all times. | ||
- | 7. Ensuring the association meets all its contractual and legal obligations | ||
- | financially. | ||
- | 8. Ensuring the funds of the association are spent according to budgets set | ||
- | by mandate of the association. | ||
- | </code> | ||
- | |||
- | 17. #### Position of Patron | ||
- | |||
- | <code> | ||
- | The Patron's functions include, but are not limited to - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Participating in management committee meetings as the 'long memory' of | ||
- | the association. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | It is strongly encouraged that the Patron will be a member whom - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Has held membership of more than 2 years where possible. | ||
- | 2. Has held position on a previous executive where possible. | ||
- | </code> | ||
- | |||
- | 18. #### Position of Secretary | ||
- | |||
- | <code> | ||
- | The Secretary’s functions include, but are not limited to - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Keeping minutes of each meeting and publishing those minutes within 72 | ||
- | hours to the general membership in the normal accepted format. | ||
- | 2. Keeping copies of all correspondence and other documents relating to the | ||
- | association; and | ||
- | 3. Maintaining the register of members of the association. | ||
- | 4. Collating agendas for general meetings. | ||
- | </code> | ||
- | |||
- | 19. #### Membership of management committee | ||
- | |||
- | <code> | ||
- | 1. The management committee of the association consists of a president, | ||
- | vice-president, treasurer, secretary and patron. | ||
- | 2. A member of the management committee must be a fully paid member of the | ||
- | association. | ||
- | 3. At each annual general meeting of the association, the members of the | ||
- | management committee must retire from office, but are eligible, on | ||
- | nomination, for re-election. | ||
- | 4. A member of the association may be appointed to a casual vacancy on the | ||
- | management committee under rule 21 | ||
- | 5. A member may not hold the same position on the management committee for | ||
- | more than 2 consecutive years. | ||
- | </code> | ||
- | |||
- | 20. #### Electing the management committee | ||
- | |||
- | <code> | ||
- | 1. A member of the management committee may only be elected as follows - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. any member of the association may nominate another member (the | ||
- | candidate) to serve as a member of the management committee; | ||
- | 2. the nomination must be made | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. at the annual general meeting or | ||
- | 2. at a meeting specially convened to replace a departing committee | ||
- | member. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. each member of the association present and eligible to vote at the | ||
- | annual general meeting may vote for 1 candidate for each vacant position | ||
- | on the management committee; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. A person may be a candidate only if the person - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. is an adult; and | ||
- | 2. is not ineligible to be elected as a member under section 61A of the | ||
- | Act. | ||
- | 3. must be an individual residing in Queensland, or in | ||
- | another State but not more than 65km from the Queensland border. | ||
- | 4. Must not have a "for profit" or "business interest" in the group. | ||
- | 5. Must not hold a position of power over an area, asset, or financial | ||
- | consideration of the group due to business dealings with the group. | ||
- | Examples of this include: | ||
- | </code> | ||
- | |||
- | * Rental agreements | ||
- | * Sponsors | ||
- | * Service providers | ||
- | * Asset providers | ||
- | |||
- | <code> | ||
- | Any exception to this must be declared at a general meeting prior to | ||
- | taking a position on the management committee, and left to the general | ||
- | membership to decide any exceptions by a vote. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 6. Must score 70% or better on an TOEIC test for english skills. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. A candidate must be present at the annual general meeting to be | ||
- | nominated. | ||
- | 4. If required by the management committee, balloting lists must be | ||
- | prepared containing the names of the candidates in randomised order. | ||
- | 5. The management committee must ensure that, before a candidate is elected | ||
- | as a member of the management committee, the candidate is advised - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. whether or not the association has public liability insurance; and | ||
- | 2. if the association has public liability insurance - the amount of the | ||
- | insurance. | ||
- | </code> | ||
- | |||
- | 21. #### Resignation, removal or vacation of office of management committee member | ||
- | |||
- | <code> | ||
- | 1. A member of the management committee may resign from the committee by | ||
- | giving written notice of resignation to the secretary. | ||
- | 2. The resignation takes effect at - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the time the notice is received by the secretary; or | ||
- | 2. if a later time is stated in the notice - the later time. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. The management committee of the association may call a vote of the | ||
- | management committee at any time to remove a person from the management | ||
- | committee. | ||
- | 4. A management committee vote to remove a member of the management committee | ||
- | may only pass with a unanimous vote of the entire committee, minus one member. | ||
- | 5. if a member of the management committee misses 3 consecutive executive | ||
- | meetings over a period of at least 1 month, without apology or proxy they | ||
- | are no longer considered "in good standing" with the remainder of the exec, | ||
- | and the position can be declared vacant by the remainder of the exec, resulting | ||
- | in the person being removed from the exec. If this item occurs it must be | ||
- | published to the general membership in accordance with item 6. | ||
- | 6. the circumstances of all office vacancies to the management committee must | ||
- | be published to the general membership via the official communication medium | ||
- | of the association. | ||
- | 7. A member may be removed from office at a general meeting of the | ||
- | association if 3/4 of the full membership vote in favour of removing the | ||
- | member. | ||
- | 8. Before a vote of members is taken about removing the member from office, | ||
- | the member; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. must be given a full and fair opportunity to show cause why he or she | ||
- | should not be removed from office; or | ||
- | 2. if the member is not present they will be given 1 month to arrange a | ||
- | meeting they can attend and present a reason as to why they should not | ||
- | be removed from office; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 9. If within 1 month the member has not appeared at a meeting to show cause | ||
- | why they should not be removed a meeting will be held in their absence | ||
- | to vote upon their removal | ||
- | 10. A member has no right of appeal against the members removal from office | ||
- | under this rule. | ||
- | 11. A member immediately vacates the office of member in the circumstances | ||
- | mentioned in section 642 of the Act. | ||
- | </code> | ||
- | |||
- | 22. #### Vacancies on management committee | ||
- | |||
- | <code> | ||
- | 1. If a casual vacancy happens on the management committee, the continuing | ||
- | members of the committee may appoint another member of the association | ||
- | to fill the vacancy until the next annual general meeting. | ||
- | 2. The continuing members of the management committee may act despite a | ||
- | casual vacancy on the management committee. | ||
- | 3. However, if the number of committee members is less than the number | ||
- | fixed under rule 24.1 as a quorum of the management committee, the | ||
- | continuing members may act only to - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. increase the number of management committee members to the number | ||
- | required for a quorum; or | ||
- | 2. call a general meeting of the association. | ||
- | </code> | ||
- | |||
- | 23. #### Functions of management committee | ||
- | |||
- | <code> | ||
- | 1. Subject to these rules or a resolution of the members of the association | ||
- | carried at a general meeting, the management committee has the general | ||
- | control and management of the administration of the affairs, property | ||
- | and funds of the association. | ||
- | 2. The management committee has authority to interpret the meaning of these | ||
- | rules and any matter relating to the association on which the rules are | ||
- | silent, but any interpretation must have regard to the Act, including | ||
- | any regulation made under the Act. Note - The Act prevails if the | ||
- | associations rules are inconsistent with the Act - see section 1B of the | ||
- | Act. | ||
- | 3. The management committee may exercise the powers of the association - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. to borrow, raise or secure the payment of amounts in a way the | ||
- | members of the association decide; and | ||
- | 2. to secure the amounts mentioned in paragraph (1) or the payment or | ||
- | performance of any debt, liability, contract, guarantee or other | ||
- | engagement incurred or to be entered into by the association in any way, | ||
- | including by the issue of debentures (perpetual or otherwise) charged | ||
- | upon the whole or part of the associations property, both present and | ||
- | future; and | ||
- | 3. to purchase, redeem or pay off any securities issued; and | ||
- | 4. to borrow amounts from members and pay interest on the amounts | ||
- | borrowed; and | ||
- | 5. to mortgage or charge the whole or part of its property; and | ||
- | 6. to issue debentures and other securities, whether outright or as | ||
- | security for any debt, liability or obligation of the association; and | ||
- | 7. to provide and pay off any securities issued; and | ||
- | 8. to invest in a way the members of the association may from time to | ||
- | time decide. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 4. For subrule (3)(4), the rate of interest must not be more than the | ||
- | current rate being charged for overdrawn accounts on money lent | ||
- | (regardless of the term of the loan) by - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the financial institution for the association; or | ||
- | 2. if there is more than 1 financial institution for the association - the | ||
- | financial institution nominated by the management committee. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 5. The management committee are expected in normal operation to: | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Foster the hacker culture | ||
- | 2. Engage, and vote at Management meetings | ||
- | 3. Assist pro-actively in ensuring the smooth operation of the other | ||
- | executive positions. | ||
- | </code> | ||
- | |||
- | 24. #### Meetings of management committee | ||
- | |||
- | <code> | ||
- | 1. Subject to this rule, the management committee may meet and conduct its | ||
- | proceedings as it considers appropriate. | ||
- | 2. The management committee must meet at least once every 4 months to | ||
- | exercise its functions. | ||
- | 3. The management committee must decide how a meeting is to be called. | ||
- | 4. Notice of a meeting is to be given in the way decided by the management | ||
- | committee. | ||
- | 5. The management committee may hold meetings, or permit a committee member | ||
- | to take part in its meetings, by using any technology that reasonably | ||
- | allows the member to hear and take part in discussions as they happen. | ||
- | 6. A committee member who participates in the meeting as mentioned in | ||
- | subrule (5) is taken to be present at the meeting. | ||
- | 7. A question arising at a committee meeting is to be decided by a majority | ||
- | vote of members of the committee present at the meeting and, if the | ||
- | votes are equal, the question is decided in the negative. | ||
- | 8. A member of the management committee must not vote on a question about a | ||
- | contract or proposed contract with the association if the member has an | ||
- | interest in the contract or proposed contract and, if the member does | ||
- | vote, the members vote must not be counted. | ||
- | 9. The president is to preside as chairperson at a management committee | ||
- | meeting. | ||
- | 10. If there is no president or if the president is not present within 10 | ||
- | minutes after the time fixed for a management committee meeting, the | ||
- | members may choose 1 of their number to preside as chairperson at the | ||
- | meeting. | ||
- | </code> | ||
- | |||
- | 25. Quorum for, and adjournment of, management committee meeting | ||
- | |||
- | <code> | ||
- | 1. Quorum consists of no less than 3 (ie 3 out of 5 ) members of the | ||
- | management committee or more. | ||
- | 2. If there is no quorum within 30 minutes after the time fixed for a | ||
- | management committee meeting called on the request of members of the | ||
- | committee, the meeting lapses. | ||
- | 3. If there is no quorum within 30 minutes after the time fixed for a | ||
- | management committee meeting called other than on the request of the | ||
- | members of the committee - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the meeting is to be adjourned for at least 7 days; and | ||
- | 2. the members of the management committee who are present are to decide | ||
- | the day, time and place of the adjourned meeting. | ||
- | 4. If, at an adjourned meeting mentioned in subrule (3), there is no quorum | ||
- | within 30 minutes after the time fixed for the meeting, the meeting | ||
- | lapses. | ||
- | </code> | ||
- | |||
- | 26. #### Special meeting of management committee | ||
- | |||
- | <code> | ||
- | 1. If the secretary receives a written request signed by at least 1 ( ie 1 | ||
- | out of 5 ) of the members of the management committee, the secretary | ||
- | must call a special meeting of the committee by giving each member of | ||
- | the committee notice of the meeting within 14 days after the secretary | ||
- | receives the request. | ||
- | 2. If the secretary is unable or unwilling to call the special meeting, the | ||
- | president must call the meeting. | ||
- | 3. A request for a special meeting must state - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. why the special meeting is called; and | ||
- | 2. the business to be conducted at the meeting. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 4. A notice of a special meeting must state - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the day, time and place of the meeting; and | ||
- | 2. the business to be conducted at the meeting. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 5. A special meeting of the management committee must be held within 14 | ||
- | days after notice of the meeting is given to the members of the | ||
- | management committee. | ||
- | </code> | ||
- | |||
- | 27. #### Minutes of management committee meetings | ||
- | |||
- | <code> | ||
- | 1. The secretary must ensure full and accurate minutes of all questions, | ||
- | matters, resolutions and other proceedings of each management committee | ||
- | meeting are entered in a minute book or saved electronically in an | ||
- | online resource at a place agreeable to and accessible to all of the | ||
- | management committee. | ||
- | 2. To ensure the accuracy of the minutes, the minutes of each management | ||
- | committee meeting must be signed by the chairperson of the meeting, or | ||
- | the chairperson of the next management committee meeting, verifying | ||
- | their accuracy, or if stored electronically, an equivalent "Signed By: | ||
- | XXXX" statement must be "typed" by those verifying the document. | ||
- | </code> | ||
- | |||
- | 28. #### Appointment of subcommittees | ||
- | |||
- | <code> | ||
- | 1. Subcommitties as defined by the 'Cause' bylaws may be appointed. | ||
- | 2. Subcommitties of types not defined by the 'Cause' bylaws may not be | ||
- | appointed. | ||
- | </code> | ||
- | |||
- | 29. #### Acts not affected by defects or disqualifications | ||
- | |||
- | <code> | ||
- | 1. An act performed by the management committee, or a person acting as a | ||
- | member of the management committee is taken to have been validly | ||
- | performed. | ||
- | 2. Subrule (1) applies even if the act was performed when - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. there was a defect in the appointment of a member of the management | ||
- | committee,or person acting as a member of the management committee; or | ||
- | 2. a management committee member, or person acting as a member of the | ||
- | management committee was disqualified from being a member. | ||
- | </code> | ||
- | |||
- | 30. #### Resolutions of management committee without meeting | ||
- | |||
- | <code> | ||
- | 1. A written resolution signed by each member of the management committee | ||
- | is as valid and effectual as if it had been passed at a committee | ||
- | meeting that was properly called and held. | ||
- | 2. A resolution mentioned in subrule (1) may consist of several documents | ||
- | in like form, each signed by 1 or more members of the committee. | ||
- | </code> | ||
- | |||
- | 31. #### First annual general meeting | ||
- | |||
- | <code> | ||
- | 1. The first annual general meeting must be held within 6 months after the | ||
- | end date of the association's first reportable financial year. | ||
- | </code> | ||
- | |||
- | 32. #### Subsequent annual general meetings | ||
- | |||
- | <code> | ||
- | 1. Each subsequent annual general meeting must be held - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. at least once each year; and | ||
- | 2. within 6 months after the end date of the association's reportable | ||
- | financial year. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. Unless the membership is otherwise notified by the executive, each | ||
- | annual meeting shall occur at the standard meeting time and the standard | ||
- | meeting place on the third Tuesday of May each year. | ||
- | </code> | ||
- | |||
- | 33. #### Business to be conducted at annual general meeting of level 1 incorporated associations and particular level 2 and 3 incorporated associations | ||
- | |||
- | <code> | ||
- | 1. This rule applies only if the association is - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. a level 1 incorporated association; or | ||
- | 2. a level 2 incorporated association to which section 59 of the Act | ||
- | applies; or | ||
- | 3. a level 3 incorporated association to which section 59 of the Act | ||
- | applies. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. The following business must be conducted at each annual general meeting | ||
- | of the association - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. receiving the association's financial statement, and audit report, | ||
- | for the last reportable financial year; | ||
- | 2. presenting the financial statement and audit report to the meeting | ||
- | for adoption; | ||
- | 3. electing members of the management committee; | ||
- | 4. for a level 1 incorporated association - appointing an auditor or an | ||
- | accountant for the present financial year; | ||
- | 5. for a level 2 incorporated association, or a level 3 incorporated | ||
- | association, to which section 59 of the Act applies - appointing an | ||
- | auditor, an accountant or an approved person for the present financial | ||
- | year. | ||
- | </code> | ||
- | |||
- | 34. #### Business to be conducted at annual general meeting of other level 2 incorporated associations | ||
- | |||
- | <code> | ||
- | 1. This rule applies only if the association is a level 2 incorporated | ||
- | association to which section 59A of the Act applies. | ||
- | 2. The following business must be conducted at each annual general meeting | ||
- | of the association - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. receiving the association's financial statement, and signed | ||
- | statement, for the last reportable financial year; | ||
- | 2. presenting the financial statement and signed statement to the | ||
- | meeting for adoption; | ||
- | 3. electing members of the management committee; | ||
- | 4. appointing an auditor, an accountant or an approved person for the | ||
- | present financial year. | ||
- | </code> | ||
- | |||
- | 35. #### Business to be conducted at annual general meeting of other level 3 incorporated associations | ||
- | |||
- | <code> | ||
- | 1. This rule applies only if the association is a level 3 incorporated | ||
- | association to which section 59B of the Act applies. | ||
- | 2. The following business must be conducted at each annual general meeting | ||
- | of the association - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. receiving the association's financial statement, and signed | ||
- | statement, for the last reportable financial year; | ||
- | 2. presenting the financial statement and signed statement to the | ||
- | meeting for adoption; | ||
- | 3. electing members of the management committee. | ||
- | </code> | ||
- | |||
- | 36. #### Notice of general meeting | ||
- | |||
- | <code> | ||
- | 1. General Meetings happen every second Tuesday from the date of the last | ||
- | AGM. | ||
- | 2. Any member may add to the agenda of a general meeting by raising the | ||
- | agenda item on the official communications medium of the association | ||
- | 3. Non Financial agenda items have no notice period, and may be announced | ||
- | verbally during a meeting. | ||
- | 5. Financial agenda items must be announced to the official communications | ||
- | medium of the association with 5 days notice. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 6. Notice of the following meetings must be given in writing ( | ||
- | email is acceptable) - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. a meeting called to hear and decide the appeal of a person against | ||
- | the management committee's decision - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. to reject the person's application for membership of the | ||
- | association; or | ||
- | 2. to terminate the person's membership of the association; | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. a meeting called to hear and decide a proposed special resolution of | ||
- | the association. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 7. A General Meeting of the association may be called outside of the | ||
- | schedule defined by 36.1 by any member. Notice periods and methods | ||
- | differ depending on the agenda - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. Non Financial agendas may be notified verbally or in writing, | ||
- | and have no notice period. | ||
- | 2. Financial agendas must be notified in writing to the official | ||
- | communications medium of the group with 5 days notice. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 8. A notice of a general meeting must state the business to be conducted at | ||
- | the meeting. | ||
- | </code> | ||
- | |||
- | 37. #### Quorum for, and adjournment of, general meeting | ||
- | |||
- | <code> | ||
- | 1. The quorum for a general meeting is defined as 25% of the mean number of members who have attended the last four meetings, plus the number of executive multiplied by two. | ||
- | 2. However, if membership falls beneath this threshold (mathematically defined as 14 people) quorum is 50% of total membership and votes require a simple majority of total membership. | ||
- | 3. No business may be conducted at a general meeting unless there is a | ||
- | quorum of members when the meeting proceeds to business. | ||
- | 4. If there is no quorum within 30 minutes after the time fixed for a | ||
- | general meeting called on the request of members of the management | ||
- | committee or the association, the meeting lapses. | ||
- | 5. If there is no quorum within 30 minutes after the time fixed for a | ||
- | general meeting called other than on the request of members of the | ||
- | management committee or the association - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the meeting is to be adjourned for at least 7 days; and | ||
- | 2. the management committee is to decide the day, time and place of the | ||
- | adjourned meeting. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 6. The chairperson may, with the consent of any meeting at which there is a | ||
- | quorum, and must if directed by the meeting, adjourn the meeting from | ||
- | time to time and from place to place. | ||
- | 7. If a meeting is adjourned under subrule (6), only the business left | ||
- | unfinished at the meeting from which the adjournment took place may be | ||
- | conducted at the adjourned meeting. | ||
- | 8. The secretary is not required to give the members notice of an | ||
- | adjournment or of the business to be conducted at an adjourned meeting | ||
- | unless a meeting is adjourned for at least 30 days. | ||
- | 9. If a meeting is adjourned for at least 30 days, notice of the adjourned | ||
- | meeting must be given in the same way notice is given for an original | ||
- | meeting. | ||
- | </code> | ||
- | |||
- | 38. #### Procedure at general meeting | ||
- | |||
- | <code> | ||
- | 1. A member may take part and vote in a general meeting in person, by | ||
- | proxy, by attorney or by using any technology that reasonably allows the | ||
- | member to hear and take part in discussions as they happen. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. A member who participates in a meeting as mentioned in subrule (1) is | ||
- | taken to be present at the meeting. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. At each general meeting - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the president is to preside as chairperson; and | ||
- | 2. if there is no president or if the president is not present within | ||
- | 15 minutes after the time fixed for the meeting or is unwilling to act, | ||
- | the members present must elect 1 of their number to be chairperson of | ||
- | the meeting; and | ||
- | 3. the chairperson must conduct the meeting in a proper and orderly | ||
- | way. | ||
- | 4. the secretary is to take notes for the general meeting; and | ||
- | 5. If the secretary is not present at a meeting the chairperson of the | ||
- | meeting may designate another person to record and publish the minutes | ||
- | for that meeting only. | ||
- | </code> | ||
- | |||
- | 39. #### Voting at general meeting | ||
- | |||
- | <code> | ||
- | 1. At a general meeting, each question, matter or resolution, other than a | ||
- | special resolution, must be decided by a majority (50%) of votes of the | ||
- | members present. Both "for" and "against" vote tallies must be recorded | ||
- | in the minutes. Any discrepancies with the recorded numbers for total | ||
- | members present is taken to mean "abstain" vote/s (or users who arrived | ||
- | or departed during the meeting) and do not count toward any vote tally. | ||
- | 2. Each member present and eligible to vote is entitled to 1 vote only and, | ||
- | if the votes are equal, the chairperson has a casting vote as well as a | ||
- | primary vote. | ||
- | 3. A member is not entitled to vote at a general meeting if the member's | ||
- | annual subscription is in arrears at the date of the meeting. | ||
- | 4. The method of voting is to be decided by the management committee. | ||
- | 5. However, if at least 20% of the members present demand a secret ballot, | ||
- | voting must be by secret ballot. | ||
- | 6. If a secret ballot is held, the chairperson must appoint 2 members to | ||
- | conduct the secret ballot in the way the chairperson decides. | ||
- | 7. The result of a secret ballot as declared by the chairperson is taken to | ||
- | be a resolution of the meeting at which the ballot was held. | ||
- | 8. Any member who abstains in any vote is considered to not be present for | ||
- | that vote, and their vote does not count toward either side. | ||
- | </code> | ||
- | |||
- | 40. #### Special general meeting | ||
- | |||
- | <code> | ||
- | 1. The secretary must call a special general meeting by giving each member | ||
- | of the association notice of the meeting within 14 days after - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. being directed to call the meeting by the management committee; or | ||
- | 2. being given a written request signed by - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. at least 33% of the number of members of the management | ||
- | committee when the request is signed; or | ||
- | 2. at least the number of ordinary members of the association equal | ||
- | to double the number of members of the association on the management | ||
- | committee when the request is signed plus 1; or | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. being given a written notice of an intention to appeal against the | ||
- | decision of the management committee - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. to reject an application for membership; or | ||
- | 2. to terminate a person's membership. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. A request mentioned in subrule 1.2 must state - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. why the special general meeting is being called; and | ||
- | 2. the business to be conducted at the meeting. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. A special general meeting must be held within 3 months after the | ||
- | secretary - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. is directed to call the meeting by the management committee; or | ||
- | 2. is given the written request mentioned in subrule (1)(b); or | ||
- | 3. is given the written notice of an intention to appeal mentioned in | ||
- | subrule (1)(c). | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 4. If the secretary is unable or unwilling to call the special meeting, the | ||
- | president must call the meeting. | ||
- | </code> | ||
- | |||
- | 41. #### Proxies | ||
- | |||
- | <code> | ||
- | 1. An instrument appointing a proxy must be in writing and be in the | ||
- | following or similar form - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | (Name of association): | ||
- | </code> | ||
- | |||
- | <code> | ||
- | I, of (insert address), being a member of the association, appoint | ||
- | (insert name) of (insert address) as my proxy to vote for me on my | ||
- | behalf at the (annual) general meeting of the association, to be held on | ||
- | the day of (date) and at any adjournment of the meeting. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | Signed this day of (date) . | ||
- | </code> | ||
- | |||
- | <code> | ||
- | (Signature) | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. The instrument appointing a proxy must - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. if the appointor is an individual - be signed by the appointor or the | ||
- | appointor's attorney properly authorised in writing; or | ||
- | 2. if the appointor is a corporation - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. be under seal; or | ||
- | 2. be signed by a properly authorised officer or attorney of the | ||
- | corporation. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. A proxy may be a member of the association or another person. | ||
- | 4. The instrument appointing a proxy is taken to confer authority to demand | ||
- | or join in demanding a secret ballot. | ||
- | 5. Each instrument appointing a proxy must be given to the secretary before | ||
- | the start of the meeting or adjourned meeting at which the person named | ||
- | in the instrument proposes to vote. | ||
- | 6. Unless otherwise instructed by the appointor, the proxy may vote as the | ||
- | proxy considers appropriate. | ||
- | 7. If a member wants a proxy to vote for or against a resolution, the | ||
- | instrument appointing the proxy must be in the following or similar | ||
- | form - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | (Name of association): | ||
- | </code> | ||
- | |||
- | <code> | ||
- | I, (insert name) of (insert address), being a member of the association | ||
- | HSBNE Inc, appoint (insert name) as my proxy to vote for me on my behalf | ||
- | at the (annual) general meeting of the association, to be held on the | ||
- | (day) day of (month) and at any adjournment of the meeting. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | Signed this (day) of (month). | ||
- | </code> | ||
- | |||
- | <code> | ||
- | (Signature) | ||
- | </code> | ||
- | |||
- | <code> | ||
- | This form is to be used in favour of/against (strike out whichever is | ||
- | not wanted) the following resolutions - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | (List relevant resolutions) | ||
- | </code> | ||
- | |||
- | 42. #### Minutes of general meetings | ||
- | |||
- | <code> | ||
- | 1. The secretary must ensure full and accurate minutes of all questions, | ||
- | matters, resolutions and other proceedings of each general meeting are | ||
- | entered in a minute book or saved electronically in an online resource | ||
- | at a place agreeable to and accessible to all of the membership. | ||
- | 2. To ensure the accuracy of the minutes - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the minutes of each general meeting must be signed by the | ||
- | chairperson of the meeting, or the chairperson of the next general | ||
- | meeting, verifying their accuracy (or if stored electronically, an | ||
- | equivalent "Signed By: XXXX" statement must be "typed" by those | ||
- | verifying the document. ) ; and | ||
- | 2. the minutes of each annual general meeting must be signed by the | ||
- | chairperson of the meeting, or the chairperson of the next meeting of | ||
- | the association that is a general meeting or annual general meeting, | ||
- | verifying their accuracy (or if stored electronically, an equivalent | ||
- | "Signed By: XXXX" statement must be "typed" by those verifying the | ||
- | document). | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. If asked by a member of the association, the secretary must, within 28 | ||
- | days after the request is made - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. make the minute book (or electronic record) for a particular general | ||
- | meeting available for inspection by the member at a mutually agreed time | ||
- | and place; and | ||
- | 2. give the member copies of the minutes of the meeting. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 4. The association may require the member to pay the reasonable costs of | ||
- | providing copies of the minutes. | ||
- | </code> | ||
- | |||
- | 43. #### By-laws | ||
- | |||
- | <code> | ||
- | 1. The management committee may make, amend or repeal by-laws, not | ||
- | inconsistent with these rules, for the internal management of the | ||
- | association. | ||
- | 2. A by-law may be set aside by a vote of members at a general meeting of | ||
- | the association. | ||
- | </code> | ||
- | |||
- | 44. #### Alteration of rules | ||
- | |||
- | <code> | ||
- | 1. Subject to the Act, these rules may be amended, repealed or added to by | ||
- | a special resolution carried at a general meeting. | ||
- | 2. However an amendment, repeal or addition is valid only if it is | ||
- | registered by the chief executive of the Office of Fair Trading or | ||
- | other appropriate government body. | ||
- | </code> | ||
- | |||
- | 45. #### Common seal | ||
- | |||
- | <code> | ||
- | 1. The management committee must ensure the association has a common seal. | ||
- | 2. The common seal must be - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. kept securely by the management committee; and | ||
- | 2. used only under the authority of the management committee. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 3. Each instrument to which the seal is attached must be signed by a member | ||
- | of the management committee and countersigned by - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the secretary; or | ||
- | 2. another member of the management committee; or | ||
- | 3. someone authorised by the management committee. | ||
- | </code> | ||
- | |||
- | 46. #### Funds and accounts | ||
- | |||
- | <code> | ||
- | 1. The funds of the association must be kept in an account in a name of the | ||
- | association in a financial institution decided by the management | ||
- | committee. | ||
- | 2. Records and accounts must be kept in the English language showing full | ||
- | and accurate particulars of the financial affairs of the association. | ||
- | 3. All amounts must be deposited in the financial institution account as | ||
- | soon as practicable after receipt. | ||
- | 4. A payment by the association of $100 or more must be made by credit-card | ||
- | or electronic funds transfer (as both are fully traceable). | ||
- | 5. If a payment of $100 or more is made by credit-card, the receipt must be | ||
- | signed by any 1 of the following - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. the president; | ||
- | 2. the secretary; | ||
- | 3. the treasurer; | ||
- | 4. any other members of the association who have been authorised by the | ||
- | management committee to hold credit-cards issued by the association. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 6. Cheques, other than cheques for wages, allowances or petty cash | ||
- | recoupment, must be crossed not negotiable. | ||
- | 7. All group expenditure must be made in-line with decisions made by the | ||
- | membership at a general meeting, as evidenced by published minutes | ||
- | supporting the decision or budget. Final assurance or ratification of the | ||
- | expenditure is the responsibility of the Treasurer, or by a majority vote at | ||
- | a management committee meeting. | ||
- | </code> | ||
- | |||
- | 47. #### General financial matters | ||
- | |||
- | <code> | ||
- | 1. On behalf of the management committee, the treasurer must, as soon as | ||
- | practicable after the end date of each financial year, ensure a | ||
- | financial statement for its last reportable financial year is prepared. | ||
- | 2. The income and property of the association must be used solely in | ||
- | promoting the association's objects and exercising the association's | ||
- | powers. | ||
- | </code> | ||
- | |||
- | 48. #### Documents | ||
- | |||
- | <code> | ||
- | 1. The management committee must ensure the safe custody of books, | ||
- | documents, instruments of title and securities of the association. | ||
- | </code> | ||
- | |||
- | 49. #### Financial year | ||
- | |||
- | <code> | ||
- | 1. The end date of the association's financial year is 31st March in each | ||
- | year. This allows time for the financial report to be assembled, and | ||
- | presented at the AGM in May approx two months later. | ||
- | </code> | ||
- | |||
- | 50. #### Distribution of surplus assets to another entity | ||
- | |||
- | <code> | ||
- | 1. This rule applies if the association - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. is wound-up under part 10 of the Act; and | ||
- | 2. has surplus assets. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 2. The surplus assets must not be distributed among the members of the | ||
- | association. | ||
- | 3. The surplus assets must be given to another entity - | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 1. having objects similar to the association's objects; and | ||
- | 2. the rules of which prohibit the distribution of the entity's income | ||
- | and assets to its members. | ||
- | </code> | ||
- | |||
- | <code> | ||
- | 4. In this rule - surplus assets see section 92(3) of the Act | ||
- | </code> | ||
- | |||
- | #### Definitions: | ||
- | |||
- | 1. All References to Hack,Hacking,Hacker, or derivatives should be taken to | ||
- | |||
- | <code> | ||
- | mean a person who heavily modifies their personal software or hardware for | ||
- | fun, enjoyment and self-education. It includes building, rebuilding, | ||
- | modifying and creating. This type of hacker is one who creates modifications | ||
- | to expand capabilities and perform novel and perhaps un-expected behaviour , | ||
- | to make it suit their needs.; this group, at its extremes, may blur into | ||
- | both the software developer cultures and the cultures of hobbyist inventors | ||
- | and professional electronics engineering. | ||
- | </code> | ||
- | |||
- | 2. With regard to all references to "write", "writing" and "written", it is | ||
- | |||
- | <code> | ||
- | considered equivalent and acceptable for these activities to be performed | ||
- | electronically ( eg by email), so long as the electronic medium used has | ||
- | storage capacity, and these messages are stored. | ||
- | </code> | ||
- | |||
- | 3. The official communications medium of the association is defined by the | ||
- | |||
- | <code> | ||
- | currently standing management committee. Unless otherwise notified to the | ||
- | association members in writing, it defaults to the forum software | ||
- | hosted on the HSBNE domain. http://forum.hsbne.org | ||
- | </code> | ||
- | |||