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-====== Group Rules ====== 
- 
-===== 1. Interpretation ===== 
-1.  In these rules - Act means the Associations Incorporation Act 1981. 
-   ​present - 
-      1.  at a management committee meeting, see rule 23(6); or 
-      2.  at a general meeting, see rule 37(2). 
-  2.  A word or expression that is not defined in these model rules, but is 
-      defined in the Act has, if the context permits, the meaning given by 
-      the Act. 
- 
-===== 2. #### Name ===== 
-The name of the incorporated association is HSBNE Inc 
- 
-3. #### Objects 
- 
-<​code>​ 
-  The objects of the association are - 
-</​code>​ 
- 
-<​code>​ 
-  To provide a physical space where hackers, computer geeks, engineers, 
-  circuit benders, crafters, ​ and those with interests in computer security, 
-  technology, electronics,​ hacking(1) and related topics ​ (and other creative 
-  types with a similar ethos ) can gather to share ideas, knowledge, 
-  equipment, and opinions in a friendly and collaborative atmosphere, for the 
-  pleasure and accommodation of members and their guests; 
-</​code>​ 
- 
-<​code>​ 
-  The establishment and operation of a social club for individuals interested 
-  in the above topics; 
-</​code>​ 
- 
-<​code>​ 
-  To provide related services and tools for fostering playful cleverness, as 
-  determined by the membership. 
-</​code>​ 
- 
-<​code>​ 
-  Sharing information and knowledge for the mutual benefit of the members and 
-  interested parties; 
-</​code>​ 
- 
-<​code>​ 
-  Organizing technical, educational,​ and social events ​ - for members and 
-  non-members for the purpose of training,​learning,​ and fund-raising;​ 
-</​code>​ 
- 
-<​code>​ 
-  Promoting awareness of digital privacy and digital rights issues affecting 
-  members in civil society; 
-</​code>​ 
- 
-<​code>​ 
-  And such other complementary purposes not inconsistent with these objects. 
-</​code>​ 
- 
-4. #### Powers 
- 
-<​code>​ 
-  1.  The association has the powers of an individual. 
-  2.  The association may, for example - 
-</​code>​ 
- 
-<​code>​ 
-      1.  enter into contracts; and 
-      2.  acquire, hold, deal with and dispose of property; and 
-      3.  make charges for services and facilities it supplies; and 
-      4.  do other things necessary or convenient to be done in carrying out 
-          its affairs. 
-</​code>​ 
- 
-<​code>​ 
-  3.  The association may take over the funds and other assets and liabilities 
-      of the present unincorporated association known as Hackerspace Brisbane 
-  4.  The association may also issue secured and unsecured notes, debentures 
-      and debenture stock for the association. 
-</​code>​ 
- 
-5. #### Classes of members 
- 
-<​code>​ 
-  1.  The membership of the association consists of ordinary members. 
-  2.  The number of ordinary members is unlimited. 
-</​code>​ 
- 
-6. #### New membership 
- 
-<​code>​ 
-  1.  All new members must declare their intent to join to one or more of the 
-      management committee and then pay at least 1 months membership in 
-      advance and inform one or more of the management committee. 
-  2.  Upon confirmation of payment by the treasurer, a person is considered a 
-      full member for the purposes of dues, but must complete other activities 
-      set by the executive, such as ( but not limited to ) induction, before 
-      their admission process is completed. 
-  3.  Upon completed admission as a member, the new member will be issued with 
-      an RFID entry card at the earliest possible convenience. 
-  4.  Users who do not complete their membership admission process within 30 
-      days, have no membership rights, and all prior payments are forfeit. 
-</​code>​ 
- 
-7. #### Membership fees 
- 
-<​code>​ 
-  1.  The membership fee : 
-</​code>​ 
- 
-<​code>​ 
-      1.  is the amount decided by the members from time to time at a general 
-          meeting; and 
-      2.  is payable when, and in the way, the management committee decides. 
-</​code>​ 
- 
-<​code>​ 
-  2.  A member of the incorporated association who, before becoming a member, 
-      has paid the members annual subscription for membership of the 
-      unincorporated association on or before a day fixed by the management 
-      committee, is not liable to pay a further amount of annual subscription 
-      for the period before the day fixed by the management committee as the 
-      day on which the next annual subscription is payable. 
-  3.  Member Fees may be waived in part or in full for a three month period 
-      due to financial hardship or relocation by written petition signed by at 
-      least two thirds (2/3rds) of the management committee. 
-  4.  Payment of dues may be waived for any other reason only by voting 
-      members at a duly called meeting. 
-  5.  At the time of Incorporation,​ the membership fee for each ordinary 
-      membership is $60 per calendar month for members who are employed. It is 
-      $30 per month for students and unemployed persons. When paid in-advance 
-      and for a minimum of 3 months at a time, it is $55 per calendar month 
-      for members who are employed. 
-  6.  The management committee, may for the purposes of a promotion and/or 
-      event discount the membership fee for new members up to 50% to a 
-      maximum of 3 months. 
-</​code>​ 
- 
-8. #### Admission and rejection of new members 
- 
-<​code>​ 
-  1.  The management committee may consider an application for membership at 
-      the next committee meeting held after it receives - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the application for membership; and 
-      2.  the appropriate membership fee for the application. 
-</​code>​ 
- 
-<​code>​ 
-  2.  The management committee must ensure that, as soon as possible after the 
-      person applies to become a member of the association,​ and before the 
-      management committee considers the persons application,​ the person is 
-      advised - 
-</​code>​ 
- 
-<​code>​ 
-      1.  whether or not the association has public liability insurance; and 
-      2.  if the association has public liability insurance - the amount of the 
-          insurance. 
-</​code>​ 
- 
-<​code>​ 
-  3.  The management committee must decide whether to accept or reject the 
-      application. 
-  4.  If a majority of the members of the management committee vote to accept 
-      the applicant as a member, the applicant must be accepted as a member 
-      for the class of membership applied for. 
-  5.  The secretary of the association must, as soon as practicable after the 
-      management committee decides to accept or reject an application,​ give 
-      the applicant a written notice (including electronic) of the decision. 
-</​code>​ 
- 
-9. #### When membership ends 
- 
-<​code>​ 
-  1.  A member may resign from the association by giving a written (including 
-      electronic) notice of resignation to the secretary. 
-  2.  The resignation takes effect at - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the time the notice is received by the secretary; or 
-      2.  if a later time is stated in the notice - the later time. 
-</​code>​ 
- 
-<​code>​ 
-  3.  The management committee may terminate a members membership if the 
-      member - 
-</​code>​ 
- 
-<​code>​ 
-      1.  is convicted of an indictable offense; or 
-      2.  does not comply with any of the provisions of these rules or 
-          applicable by-laws such as the Code of Conduct, Safe Space Policy, 
-          or Dispute Resolution Policy; or 
-      3.  has membership fees in arrears; or 
-      4.  conducts himself or herself in a way considered to be injurious or 
-          prejudicial to the character or interests of the association. 
-</​code>​ 
- 
-<​code>​ 
-  4.  Before the management committee terminates a members membership, the 
-      committee must give the member a full and fair opportunity to show why 
-      the membership should not be terminated and pursuant to subrule (3) must 
-      allow the member every opportunity to pay arrears or apply for fees to 
-      be waived due to financial hardship as per rule 8 subrule (3) or (4) 
-  5.  If, after considering all representations made by the member, the 
-      management committee decides to terminate the membership, the secretary 
-      of the committee must give the member a written notice of the decision, 
-      and must notify the general membership via the official communications 
-      medium of the association. 
-</​code>​ 
- 
-10. #### Appeal against rejection or termination of membership 
- 
-<​code>​ 
-  1.  A person whose application for membership has been rejected, or whose 
-      membership has been terminated, must give the general membership written 
-      notice of the persons intention to appeal against the decision. 
-  2.  A notice of intention to appeal must be given within 7 days after the 
-      person receives written notice of the decision. 
-  3.  If the secretary receives a notice of intention to appeal via a public 
-      announcement,​ the secretary must, within 7 days after receiving the 
-      notice, call a general meeting to decide the appeal. 
-  4.  If the reason for termination was substantiated belief of illegal behaviour 
-      the appeals process is not available to the person whos membership has 
-      been terminated. 
-</​code>​ 
- 
-11. #### General meeting to decide appeal 
- 
-<​code>​ 
-  1.  The general meeting to decide an appeal must be held within 5 weeks 
-      after the secretary receives the notice of intention to appeal. 
-  2.  At the meeting, the applicant must be given a full and fair opportunity 
-      to show why the application should not be rejected or the membership 
-      should not be terminated. 
-  3.  Also, the management committee and the members of the committee who 
-      rejected the application or terminated the membership must be given a 
-      full and fair opportunity to show why the application should be rejected 
-      or the membership should be terminated. 
-  4.  An appeal must be decided by a majority vote of the members present and 
-      eligible to vote at the meeting. 
-  5.  If a person whose application for membership has been rejected does not 
-      appeal against the decision within 1 month after receiving written 
-      notice of the decision, or the person appeals but the appeal is 
-      unsuccessful,​ the secretary must, as soon as practicable,​ refund the 
-      membership fee paid by the person. 
-</​code>​ 
- 
-12. #### Register of members 
- 
-<​code>​ 
-  1.  The management committee must keep a register of members of the 
-      association ( electronic form is preferred). 
-  2.  The register must include the following particulars for each member - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the full name of the member; 
-      2.  the postal, e-mail, or residential address of the member; 
-      3.  the date of admission as a member; 
-      4.  the date of death or time of resignation of the member, if available; 
-      5.  details about the termination or reinstatement of membership; 
-      6.  any other particulars the management committee or the members at a 
-          general meeting decide. 
-</​code>​ 
- 
-<​code>​ 
-  3.  The register must be available for inspection by members of the 
-      association at all reasonable times. 
-  4.  A member must contact the secretary to arrange an inspection of the 
-      register. 
-  5.  However, the management committee may, on the application of a member of 
-      the association,​ withhold information about the member (other than the 
-      members full name) from the register available for inspection if the 
-      management committee has reasonable grounds for believing the disclosure 
-      of the information would put the member at risk of harm. 
-</​code>​ 
- 
-13. #### Prohibition on use of information on register of members 
- 
-<​code>​ 
-  1.  A member of the association must not - 
-</​code>​ 
- 
-<​code>​ 
-      1.  use information obtained from the register of members of the 
-          association to contact, or send material to, another member of the 
-          association for the purpose of advertising for political, religious, 
-          charitable or commercial purposes; or 
-      2.  disclose information obtained from the register to someone else, 
-          knowing that the information is likely to be used to contact, or send 
-          material to, another member of the association for the purpose of 
-          advertising for political, religious, charitable or commercial purposes. 
-</​code>​ 
- 
-<​code>​ 
-  2.  Subrule (1) does not apply if the use or disclosure of the information 
-      is approved by the association and is also approved by the member in 
-      question. 
-</​code>​ 
- 
-14. #### Position of President 
- 
-<​code>​ 
-  The President'​s functions include, but are not limited to - 
-</​code>​ 
- 
-<​code>​ 
-  1.  Acting as a spokesperson for the group, or designating spokespersons as 
-      necessary. 
-  2.  Leading meetings and other activities as chairperson,​ wherever possible. 
-  3.  Promotion of the association 
-  4.  Point of contact for the association for internal and external parties. 
-  5.  Other duties as required. For example, but not limited to: 
-</​code>​ 
- 
-<​code>​ 
-      1.  Vision / Direction for the long-term future and goals of the association. 
-      2.  Handling media queries, or delegating others to handle media queries. 
-      3.  Make a reasonable attempt at gaining consensus, or working to achieve 
-          the same, amongst the management committee. 
-</​code>​ 
- 
-15. #### Position of Vice-President 
- 
-<​code>​ 
-  The Vice-President'​s functions include, but are not limited to - 
-</​code>​ 
- 
-<​code>​ 
-  1.  Performing the President'​s functions when the President is unavailable. 
-  2.  Sharing the President'​s workload 
-  3.  Ensuring that adequate stock levels are maintained for consumable supplies 
-  4.  Ensuring audit and maintenance logs of the association,​ and actioning 
-      maintenance or other activities that arise from these. 
-  5.  Responsible for organising and maintaining the cleanliness of any 
-      premises held by the association. For example by organising clean up 
-      events, providing cleaning incentives etc. 
-</​code>​ 
- 
-16. #### Position of Treasurer 
- 
-<​code>​ 
-  The Treasurer'​s functions include, but are not limited to - 
-</​code>​ 
- 
-<​code>​ 
-  1.  Maintaining accurate financial records for the association. 
-  2.  Providing financial status and guidance at meetings. 
-  3.  Ensuring the association is meeting its obligations to the law regarding 
-      financial matters. 
-  4.  Ensuring the association maintains sufficient wind-up funds at all times. 
-  7.  Ensuring the association meets all its contractual and legal obligations 
-      financially. 
-  8.  Ensuring the funds of the association are spent according to budgets set 
-      by mandate of the association. 
-</​code>​ 
- 
-17. #### Position of Patron 
- 
-<​code>​ 
-  The Patron'​s functions include, but are not limited to - 
-</​code>​ 
- 
-<​code>​ 
-  1.  Participating in management committee meetings as the 'long memory'​ of 
-      the association. 
-</​code>​ 
- 
-<​code>​ 
-  It is strongly encouraged that the Patron will be a member whom - 
-</​code>​ 
- 
-<​code>​ 
-  1.  Has held membership of more than 2 years where possible. 
-  2.  Has held position on a previous executive where possible. 
-</​code>​ 
- 
-18. #### Position of Secretary 
- 
-<​code>​ 
-  The Secretary’s functions include, but are not limited to - 
-</​code>​ 
- 
-<​code>​ 
-  1.  Keeping minutes of each meeting and publishing those minutes within 72 
-      hours to the general membership in the normal accepted format. 
-  2.  Keeping copies of all correspondence and other documents relating to the 
-      association;​ and 
-  3.  Maintaining the register of members of the association. 
-  4.  Collating agendas for general meetings. 
-</​code>​ 
- 
-19. #### Membership of management committee 
- 
-<​code>​ 
-  1.  The management committee of the association consists of a president, 
-      vice-president,​ treasurer, secretary and patron. 
-  2.  A member of the management committee must be a fully paid member of the 
-      association. 
-  3.  At each annual general meeting of the association,​ the members of the 
-      management committee must retire from office, but are eligible, on 
-      nomination, for re-election. 
-  4.  A member of the association may be appointed to a casual vacancy on the 
-      management committee under rule 21 
-  5.  A member may not hold the same position on the management committee for 
-      more than 2 consecutive years. 
-</​code>​ 
- 
-20. #### Electing the management committee 
- 
-<​code>​ 
-  1.  A member of the management committee may only be elected as follows - 
-</​code>​ 
- 
-<​code>​ 
-      1.  any member of the association may nominate another member (the 
-          candidate) to serve as a member of the management committee; 
-      2.  the nomination must be made 
-</​code>​ 
- 
-<​code>​ 
-          1.  at the annual general meeting or 
-          2.  at a meeting specially convened to replace a departing committee 
-              member. 
-</​code>​ 
- 
-<​code>​ 
-      3.  each member of the association present and eligible to vote at the 
-      annual general meeting may vote for 1 candidate for each vacant position 
-      on the management committee; 
-</​code>​ 
- 
-<​code>​ 
-  2.  A person may be a candidate only if the person - 
-</​code>​ 
- 
-<​code>​ 
-      1.  is an adult; and 
-      2.  is not ineligible to be elected as a member under section 61A of the 
-          Act. 
-      3.  must be an individual residing in Queensland, or in 
-          another State but not more than 65km from the Queensland border. 
-      4.  Must not have a "for profit"​ or "​business interest"​ in the group. 
-      5.  Must not hold a position of power over an area, asset, or financial 
-          consideration of the group due to business dealings with the group. 
-          Examples of this include: 
-</​code>​ 
- 
-  * Rental agreements 
-  * Sponsors 
-  * Service providers 
-  * Asset providers 
- 
-<​code>​ 
-          Any exception to this must be declared at a general meeting prior to 
-          taking a position on the management committee, and left to the general 
-          membership to decide any exceptions by a vote. 
-</​code>​ 
- 
-<​code>​ 
-      6. Must score 70% or better on an TOEIC test for english skills. 
-</​code>​ 
- 
-<​code>​ 
-  3.  A candidate must be present at the annual general meeting to be 
-      nominated. 
-  4.  If required by the management committee, balloting lists must be 
-      prepared containing the names of the candidates in randomised order. 
-  5.  The management committee must ensure that, before a candidate is elected 
-      as a member of the management committee, the candidate is advised - 
-</​code>​ 
- 
-<​code>​ 
-      1.  whether or not the association has public liability insurance; and 
-      2.  if the association has public liability insurance - the amount of the 
-          insurance. 
-</​code>​ 
- 
-21. #### Resignation,​ removal or vacation of office of management committee member 
- 
-<​code>​ 
-  1.  A member of the management committee may resign from the committee by 
-      giving written notice of resignation to the secretary. 
-  2.  The resignation takes effect at - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the time the notice is received by the secretary; or 
-      2.  if a later time is stated in the notice - the later time. 
-</​code>​ 
- 
-<​code>​ 
-  3.  The management committee of the association may call a vote of the 
-      management committee at any time to remove a person from the management 
-      committee. 
-  4.  A management committee vote to remove a member of the management committee 
-      may only pass with a unanimous vote of the entire committee, minus one member. 
-  5.  if a member of the management committee misses 3 consecutive executive 
-      meetings over a period of at least 1 month, without apology or proxy they 
-      are no longer considered "in good standing"​ with the remainder of the exec, 
-      and the position can be declared vacant by the remainder of the exec, resulting 
-      in the person being removed from the exec. If this item occurs it must be 
-      published to the general membership in accordance with item 6. 
-  6.  the circumstances of all office vacancies to the management committee must 
-      be published to the general membership via the official communication medium 
-      of the association. 
-  7.  A member may be removed from office at a general meeting of the 
-      association if 3/4 of the full membership vote in favour of removing the 
-      member. 
-  8.  Before a vote of members is taken about removing the member from office, 
-      the member; 
-</​code>​ 
- 
-<​code>​ 
-      1.  must be given a full and fair opportunity to show cause why he or she 
-          should not be removed from office; or 
-      2.  if the member is not present they will be given 1 month to arrange a 
-          meeting they can attend and present a reason as to why they should not 
-          be removed from office; 
-</​code>​ 
- 
-<​code>​ 
-  9.  If within 1 month the member has not appeared at a meeting to show cause 
-      why they should not be removed a meeting will be held in their absence 
-      to vote upon their removal 
-  10. A member has no right of appeal against the members removal from office 
-      under this rule. 
-  11. A member immediately vacates the office of member in the circumstances 
-      mentioned in section 642 of the Act. 
-</​code>​ 
- 
-22. #### Vacancies on management committee 
- 
-<​code>​ 
-  1.  If a casual vacancy happens on the management committee, the continuing 
-      members of the committee may appoint another member of the association 
-      to fill the vacancy until the next annual general meeting. 
-  2.  The continuing members of the management committee may act despite a 
-      casual vacancy on the management committee. 
-  3.  However, if the number of committee members is less than the number 
-      fixed under rule 24.1 as a quorum of the management committee, the 
-      continuing members may act only to - 
-</​code>​ 
- 
-<​code>​ 
-      1.  increase the number of management committee members to the number 
-          required for a quorum; or 
-      2.  call a general meeting of the association. 
-</​code>​ 
- 
-23. #### Functions of management committee 
- 
-<​code>​ 
-  1.  Subject to these rules or a resolution of the members of the association 
-      carried at a general meeting, the management committee has the general 
-      control and management of the administration of the affairs, property 
-      and funds of the association. 
-  2.  The management committee has authority to interpret the meaning of these 
-      rules and any matter relating to the association on which the rules are 
-      silent, but any interpretation must have regard to the Act, including 
-      any regulation made under the Act.  Note - The Act prevails if the 
-      associations rules are inconsistent with the Act - see section 1B of the 
-      Act. 
-  3.  The management committee may exercise the powers of the association - 
-</​code>​ 
- 
-<​code>​ 
-      1.  to borrow, raise or secure the payment of amounts in a way the 
-          members of the association decide; and 
-      2.  to secure the amounts mentioned in paragraph (1) or the payment or 
-          performance of any debt, liability, contract, guarantee or other 
-          engagement incurred or to be entered into by the association in any way, 
-          including by the issue of debentures (perpetual or otherwise) charged 
-          upon the whole or part of the associations property, both present and 
-          future; and 
-      3.  to purchase, redeem or pay off any securities issued; and 
-      4.  to borrow amounts from members and pay interest on the amounts 
-          borrowed; and 
-      5.  to mortgage or charge the whole or part of its property; and 
-      6.  to issue debentures and other securities, whether outright or as 
-          security for any debt, liability or obligation of the association;​ and 
-      7.  to provide and pay off any securities issued; and 
-      8.  to invest in a way the members of the association may from time to 
-          time decide. 
-</​code>​ 
- 
-<​code>​ 
-  4.  For subrule (3)(4), the rate of interest must not be more than the 
-      current rate being charged for overdrawn accounts on money lent 
-      (regardless of the term of the loan) by - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the financial institution for the association;​ or 
-      2.  if there is more than 1 financial institution for the association - the 
-          financial institution nominated by the management committee. 
-</​code>​ 
- 
-<​code>​ 
-  5.  The management committee are expected in normal operation to: 
-</​code>​ 
- 
-<​code>​ 
-      1.  Foster the hacker culture 
-      2.  Engage, and vote at Management meetings 
-      3.  Assist pro-actively in ensuring the smooth operation of the other 
-          executive positions. 
-</​code>​ 
- 
-24. #### Meetings of management committee 
- 
-<​code>​ 
-  1.  Subject to this rule, the management committee may meet and conduct its 
-      proceedings as it considers appropriate. 
-  2.  The management committee must meet at least once every 4 months to 
-      exercise its functions. 
-  3.  The management committee must decide how a meeting is to be called. 
-  4.  Notice of a meeting is to be given in the way decided by the management 
-      committee. 
-  5.  The management committee may hold meetings, or permit a committee member 
-      to take part in its meetings, by using any technology that reasonably 
-      allows the member to hear and take part in discussions as they happen. 
-  6.  A committee member who participates in the meeting as mentioned in 
-      subrule (5) is taken to be present at the meeting. 
-  7.  A question arising at a committee meeting is to be decided by a majority 
-      vote of members of the committee present at the meeting and, if the 
-      votes are equal, the question is decided in the negative. 
-  8.  A member of the management committee must not vote on a question about a 
-      contract or proposed contract with the association if the member has an 
-      interest in the contract or proposed contract and, if the member does 
-      vote, the members vote must not be counted. 
-  9.  The president is to preside as chairperson at a management committee 
-      meeting. 
-  10. If there is no president or if the president is not present within 10 
-      minutes after the time fixed for a management committee meeting, the 
-      members may choose 1 of their number to preside as chairperson at the 
-      meeting. 
-</​code>​ 
- 
-25. Quorum for, and adjournment of, management committee meeting 
- 
-<​code>​ 
-  1.  Quorum consists of no less than 3 (ie 3 out of 5 ) members of the 
-      management committee or more. 
-  2.  If there is no quorum within 30 minutes after the time fixed for a 
-      management committee meeting called on the request of members of the 
-      committee, the meeting lapses. 
-  3.  If there is no quorum within 30 minutes after the time fixed for a 
-      management committee meeting called other than on the request of the 
-      members of the committee - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the meeting is to be adjourned for at least 7 days; and 
-      2.  the members of the management committee who are present are to decide 
-          the day, time and place of the adjourned meeting. 
-  4.  If, at an adjourned meeting mentioned in subrule (3), there is no quorum 
-      within 30 minutes after the time fixed for the meeting, the meeting 
-      lapses. 
-</​code>​ 
- 
-26. #### Special meeting of management committee 
- 
-<​code>​ 
-  1.  If the secretary receives a written request signed by at least 1 ( ie 1 
-      out of 5 ) of the members of the management committee, the secretary 
-      must call a special meeting of the committee by giving each member of 
-      the committee notice of the meeting within 14 days after the secretary 
-      receives the request. 
-  2.  If the secretary is unable or unwilling to call the special meeting, the 
-      president must call the meeting. 
-  3.  A request for a special meeting must state - 
-</​code>​ 
- 
-<​code>​ 
-      1.  why the special meeting is called; and 
-      2.  the business to be conducted at the meeting. 
-</​code>​ 
- 
-<​code>​ 
-  4.  A notice of a special meeting must state - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the day, time and place of the meeting; and 
-      2.  the business to be conducted at the meeting. 
-</​code>​ 
- 
-<​code>​ 
-  5.  A special meeting of the management committee must be held within 14 
-      days after notice of the meeting is given to the members of the 
-      management committee. 
-</​code>​ 
- 
-27. #### Minutes of management committee meetings 
- 
-<​code>​ 
-  1.  The secretary must ensure full and accurate minutes of all questions, 
-      matters, resolutions and other proceedings of each management committee 
-      meeting are entered in a minute book or saved electronically in an 
-      online resource at a place agreeable to and accessible to all of the 
-      management committee. 
-  2.  To ensure the accuracy of the minutes, the minutes of each management 
-      committee meeting must be signed by the chairperson of the meeting, or 
-      the chairperson of the next management committee meeting, verifying 
-      their accuracy, ​ or if stored electronically,​ an equivalent "​Signed By: 
-      XXXX" statement must be "​typed"​ by those verifying the document. 
-</​code>​ 
- 
-28. #### Appointment of subcommittees 
- 
-<​code>​ 
-  1. Subcommitties as defined by the '​Cause'​ bylaws may be appointed. 
-  2. Subcommitties of types not defined by the '​Cause'​ bylaws may not be 
-     ​appointed. 
-</​code>​ 
- 
-29. #### Acts not affected by defects or disqualifications 
- 
-<​code>​ 
-  1.  An act performed by the management committee, or a person acting as a 
-      member of the management committee is taken to have been validly 
-      performed. 
-  2.  Subrule (1) applies even if the act was performed when - 
-</​code>​ 
- 
-<​code>​ 
-      1.  there was a defect in the appointment of a member of the management 
-          committee,​or person acting as a member of the management committee; or 
-      2.  a management committee member, or person acting as a member of the 
-          management committee was disqualified from being a member. 
-</​code>​ 
- 
-30. #### Resolutions of management committee without meeting 
- 
-<​code>​ 
-  1.  A written resolution signed by each member of the management committee 
-      is as valid and effectual as if it had been passed at a committee 
-      meeting that was properly called and held. 
-  2.  A resolution mentioned in subrule (1) may consist of several documents 
-      in like form, each signed by 1 or more members of the committee. 
-</​code>​ 
- 
-31. #### First annual general meeting 
- 
-<​code>​ 
-  1.  The first annual general meeting must be held within 6 months after the 
-      end date of the association'​s first reportable financial year. 
-</​code>​ 
- 
-32. #### Subsequent annual general meetings 
- 
-<​code>​ 
-  1.  Each subsequent annual general meeting must be held - 
-</​code>​ 
- 
-<​code>​ 
-      1.  at least once each year; and 
-      2.  within 6 months after the end date of the association'​s reportable 
-          financial year. 
-</​code>​ 
- 
-<​code>​ 
-  2.  Unless the membership is otherwise notified by the executive, each 
-      annual meeting shall occur at the standard meeting time and the standard 
-      meeting place on the third Tuesday of May each year. 
-</​code>​ 
- 
-33. #### Business to be conducted at annual general meeting of level 1 incorporated associations and particular level 2 and 3 incorporated associations 
- 
-<​code>​ 
-  1.  This rule applies only if the association is - 
-</​code>​ 
- 
-<​code>​ 
-      1.  a level 1 incorporated association;​ or 
-      2.  a level 2 incorporated association to which section 59 of the Act 
-          applies; or 
-      3.  a level 3 incorporated association to which section 59 of the Act 
-          applies. 
-</​code>​ 
- 
-<​code>​ 
-  2.  The following business must be conducted at each annual general meeting 
-      of the association - 
-</​code>​ 
- 
-<​code>​ 
-      1.  receiving the association'​s financial statement, and audit report, 
-          for the last reportable financial year; 
-      2.  presenting the financial statement and audit report to the meeting 
-          for adoption; 
-      3.  electing members of the management committee; 
-      4.  for a level 1 incorporated association - appointing an auditor or an 
-          accountant for the present financial year; 
-      5.  for a level 2 incorporated association,​ or a level 3 incorporated 
-          association,​ to which section 59 of the Act applies - appointing an 
-          auditor, an accountant or an approved person for the present financial 
-          year. 
-</​code>​ 
- 
-34. #### Business to be conducted at annual general meeting of other level 2 incorporated associations 
- 
-<​code>​ 
-  1.  This rule applies only if the association is a level 2 incorporated 
-      association to which section 59A of the Act applies. 
-  2.  The following business must be conducted at each annual general meeting 
-      of the association - 
-</​code>​ 
- 
-<​code>​ 
-      1.  receiving the association'​s financial statement, and signed 
-          statement, for the last reportable financial year; 
-      2.  presenting the financial statement and signed statement to the 
-          meeting for adoption; 
-      3.  electing members of the management committee; 
-      4.  appointing an auditor, an accountant or an approved person for the 
-          present financial year. 
-</​code>​ 
- 
-35. #### Business to be conducted at annual general meeting of other level 3 incorporated associations 
- 
-<​code>​ 
-  1.  This rule applies only if the association is a level 3 incorporated 
-      association to which section 59B of the Act applies. 
-  2.  The following business must be conducted at each annual general meeting 
-      of the association - 
-</​code>​ 
- 
-<​code>​ 
-      1.  receiving the association'​s financial statement, and signed 
-          statement, for the last reportable financial year; 
-      2.  presenting the financial statement and signed statement to the 
-          meeting for adoption; 
-      3.  electing members of the management committee. 
-</​code>​ 
- 
-36. #### Notice of general meeting 
- 
-<​code>​ 
-  1.  General Meetings happen every second Tuesday from the date of the last 
-      AGM. 
-  2.  Any member may add to the agenda of a general meeting by raising the 
-      agenda item on the official communications medium of the association 
-  3.  Non Financial agenda items have no notice period, and may be announced 
-      verbally during a meeting. 
-  5.  Financial agenda items must be announced to the official communications 
-      medium of the association with 5 days notice. 
-</​code>​ 
- 
-<​code>​ 
-  6.  Notice of the following meetings must be given in writing ( 
-      email is acceptable) - 
-</​code>​ 
- 
-<​code>​ 
-      1.  a meeting called to hear and decide the appeal of a person against 
-          the management committee'​s decision - 
-</​code>​ 
- 
-<​code>​ 
-          1.  to reject the person'​s application for membership of the 
-              association;​ or 
-          2.  to terminate the person'​s membership of the association;​ 
-</​code>​ 
- 
-<​code>​ 
-      2.  a meeting called to hear and decide a proposed special resolution of 
-      the association. 
-</​code>​ 
- 
-<​code>​ 
-  7.  A General Meeting of the association may be called outside of the 
-      schedule defined by 36.1 by any member. Notice periods and methods 
-      differ depending on the agenda - 
-</​code>​ 
- 
-<​code>​ 
-          1.  Non Financial agendas may be notified verbally or in writing, 
-              and have no notice period. 
-          2.  Financial agendas must be notified in writing to the official 
-              communications medium of the group with 5 days notice. 
-</​code>​ 
- 
-<​code>​ 
-  8.  A notice of a general meeting must state the business to be conducted at 
-      the meeting. 
-</​code>​ 
- 
-37. #### Quorum for, and adjournment of, general meeting 
- 
-<​code>​ 
-  1.  The quorum for a general meeting is defined as 25% of the mean number of members who have attended the last four meetings, plus the number of executive multiplied by two. 
-  2.  However, if membership falls beneath this threshold (mathematically defined as 14 people) quorum is 50% of total membership and votes require a simple majority of total membership. 
-  3.  No business may be conducted at a general meeting unless there is a 
-      quorum of members when the meeting proceeds to business. 
-  4.  If there is no quorum within 30 minutes after the time fixed for a 
-      general meeting called on the request of members of the management 
-      committee or the association,​ the meeting lapses. 
-  5.  If there is no quorum within 30 minutes after the time fixed for a 
-      general meeting called other than on the request of members of the 
-      management committee or the association - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the meeting is to be adjourned for at least 7 days; and 
-      2.  the management committee is to decide the day, time and place of the 
-          adjourned meeting. 
-</​code>​ 
- 
-<​code>​ 
-  6.  The chairperson may, with the consent of any meeting at which there is a 
-      quorum, and must if directed by the meeting, adjourn the meeting from 
-      time to time and from place to place. 
-  7.  If a meeting is adjourned under subrule (6), only the business left 
-      unfinished at the meeting from which the adjournment took place may be 
-      conducted at the adjourned meeting. 
-  8.  The secretary is not required to give the members notice of an 
-      adjournment or of the business to be conducted at an adjourned meeting 
-      unless a meeting is adjourned for at least 30 days. 
-  9.  If a meeting is adjourned for at least 30 days, notice of the adjourned 
-      meeting must be given in the same way notice is given for an original 
-      meeting. 
-</​code>​ 
- 
-38. #### Procedure at general meeting 
- 
-<​code>​ 
-  1.  A member may take part and vote in a general meeting in person, by 
-      proxy, by attorney or by using any technology that reasonably allows the 
-      member to hear and take part in discussions as they happen. 
-</​code>​ 
- 
-<​code>​ 
-  2.  A member who participates in a meeting as mentioned in subrule (1) is 
-      taken to be present at the meeting. 
-</​code>​ 
- 
-<​code>​ 
-  3.  At each general meeting - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the president is to preside as chairperson;​ and 
-      2.  if there is no president or if the president is not present within 
-          15 minutes after the time fixed for the meeting or is unwilling to act, 
-          the members present must elect 1 of their number to be chairperson of 
-          the meeting; and 
-      3.  the chairperson must conduct the meeting in a proper and orderly 
-          way. 
-      4.  the secretary is to take notes for the general meeting; and 
-      5.  If the secretary is not present at a meeting the chairperson of the 
-          meeting may designate another person to record and publish the minutes 
-          for that meeting only. 
-</​code>​ 
- 
-39. #### Voting at general meeting 
- 
-<​code>​ 
-  1.  At a general meeting, each question, matter or resolution, other than a 
-      special resolution, must be decided by a majority (50%) of votes of the 
-      members present. Both "​for"​ and "​against"​ vote tallies must be recorded 
-      in the minutes. Any discrepancies with the recorded numbers for total 
-      members present is taken to mean "​abstain"​ vote/s (or users who arrived 
-      or departed during the meeting) and do not count toward any vote tally. 
-  2.  Each member present and eligible to vote is entitled to 1 vote only and, 
-      if the votes are equal, the chairperson has a casting vote as well as a 
-      primary vote. 
-  3.  A member is not entitled to vote at a general meeting if the member'​s 
-      annual subscription is in arrears at the date of the meeting. 
-  4.  The method of voting is to be decided by the management committee. 
-  5.  However, if at least 20% of the members present demand a secret ballot, 
-      voting must be by secret ballot. 
-  6.  If a secret ballot is held, the chairperson must appoint 2 members to 
-      conduct the secret ballot in the way the chairperson decides. 
-  7.  The result of a secret ballot as declared by the chairperson is taken to 
-      be a resolution of the meeting at which the ballot was held. 
-  8.  Any member who abstains in any vote is considered to not be present for 
-      that vote, and their vote does not count toward either side. 
-</​code>​ 
- 
-40. #### Special general meeting 
- 
-<​code>​ 
-  1.  The secretary must call a special general meeting by giving each member 
-      of the association notice of the meeting within 14 days after - 
-</​code>​ 
- 
-<​code>​ 
-      1.  being directed to call the meeting by the management committee; or 
-      2.  being given a written request signed by - 
-</​code>​ 
- 
-<​code>​ 
-          1.  at least 33% of the number of members of the management 
-              committee when the request is signed; or 
-          2.  at least the number of ordinary members of the association equal 
-              to double the number of members of the association on the management 
-              committee when the request is signed plus 1; or 
-</​code>​ 
- 
-<​code>​ 
-      3.  being given a written notice of an intention to appeal against the 
-      decision of the management committee - 
-</​code>​ 
- 
-<​code>​ 
-          1.  to reject an application for membership; or 
-          2.  to terminate a person'​s membership. 
-</​code>​ 
- 
-<​code>​ 
-  2.  A request mentioned in subrule 1.2 must state - 
-</​code>​ 
- 
-<​code>​ 
-      1.  why the special general meeting is being called; and 
-      2.  the business to be conducted at the meeting. 
-</​code>​ 
- 
-<​code>​ 
-  3.  A special general meeting must be held within 3 months after the 
-      secretary - 
-</​code>​ 
- 
-<​code>​ 
-      1.  is directed to call the meeting by the management committee; or 
-      2.  is given the written request mentioned in subrule (1)(b); or 
-      3.  is given the written notice of an intention to appeal mentioned in 
-          subrule (1)(c). 
-</​code>​ 
- 
-<​code>​ 
-  4.  If the secretary is unable or unwilling to call the special meeting, the 
-      president must call the meeting. 
-</​code>​ 
- 
-41. #### Proxies 
- 
-<​code>​ 
-  1.  An instrument appointing a proxy must be in writing and be in the 
-      following or similar form - 
-</​code>​ 
- 
-<​code>​ 
-      (Name of association):​ 
-</​code>​ 
- 
-<​code>​ 
-      I, of (insert address), being a member of the association,​ appoint 
-      (insert name) of (insert address) as my proxy to vote for me on my 
-      behalf at the (annual) general meeting of the association,​ to be held on 
-      the day of (date) and at any adjournment of the meeting. 
-</​code>​ 
- 
-<​code>​ 
-      Signed this day of (date) . 
-</​code>​ 
- 
-<​code>​ 
-      (Signature) 
-</​code>​ 
- 
-<​code>​ 
-  2.  The instrument appointing a proxy must - 
-</​code>​ 
- 
-<​code>​ 
-      1.  if the appointor is an individual - be signed by the appointor or the 
-      appointor'​s attorney properly authorised in writing; or 
-      2.  if the appointor is a corporation - 
-</​code>​ 
- 
-<​code>​ 
-          1.  be under seal; or 
-          2.  be signed by a properly authorised officer or attorney of the 
-              corporation. 
-</​code>​ 
- 
-<​code>​ 
-  3.  A proxy may be a member of the association or another person. 
-  4.  The instrument appointing a proxy is taken to confer authority to demand 
-      or join in demanding a secret ballot. 
-  5.  Each instrument appointing a proxy must be given to the secretary before 
-      the start of the meeting or adjourned meeting at which the person named 
-      in the instrument proposes to vote. 
-  6.  Unless otherwise instructed by the appointor, the proxy may vote as the 
-      proxy considers appropriate. 
-  7.  If a member wants a proxy to vote for or against a resolution, the 
-      instrument appointing the proxy must be in the following or similar 
-      form - 
-</​code>​ 
- 
-<​code>​ 
-      (Name of association):​ 
-</​code>​ 
- 
-<​code>​ 
-      I, (insert name) of (insert address), being a member of the association 
-      HSBNE Inc, appoint (insert name) as my proxy to vote for me on my behalf 
-      at the (annual) general meeting of the association,​ to be held on the 
-      (day) day of (month) and at any adjournment of the meeting. 
-</​code>​ 
- 
-<​code>​ 
-      Signed this (day) of (month). 
-</​code>​ 
- 
-<​code>​ 
-      (Signature) 
-</​code>​ 
- 
-<​code>​ 
-      This form is to be used in favour of/against (strike out whichever is 
-      not wanted) the following resolutions - 
-</​code>​ 
- 
-<​code>​ 
-      (List relevant resolutions) 
-</​code>​ 
- 
-42. #### Minutes of general meetings 
- 
-<​code>​ 
-  1.  The secretary must ensure full and accurate minutes of all questions, 
-      matters, resolutions and other proceedings of each general meeting are 
-      entered in a minute book or saved electronically in an online resource 
-      at a place agreeable to and accessible to all of the membership. 
-  2.  To ensure the accuracy of the minutes - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the minutes of each general meeting must be signed by the 
-          chairperson of the meeting, or the chairperson of the next general 
-          meeting, verifying their accuracy (or if stored electronically,​ an 
-          equivalent "​Signed By: XXXX" statement must be "​typed"​ by those 
-          verifying the document. ) ; and 
-      2.  the minutes of each annual general meeting must be signed by the 
-          chairperson of the meeting, or the chairperson of the next meeting of 
-          the association that is a general meeting or annual general meeting, 
-          verifying their accuracy (or if stored electronically,​ an equivalent 
-          "​Signed By: XXXX" statement must be "​typed"​ by those verifying the 
-          document). 
-</​code>​ 
- 
-<​code>​ 
-  3.  If asked by a member of the association,​ the secretary must, within 28 
-      days after the request is made - 
-</​code>​ 
- 
-<​code>​ 
-      1.  make the minute book (or electronic record) for a particular general 
-          meeting available for inspection by the member at a mutually agreed time 
-          and place; and 
-      2.  give the member copies of the minutes of the meeting. 
-</​code>​ 
- 
-<​code>​ 
-  4.  The association may require the member to pay the reasonable costs of 
-      providing copies of the minutes. 
-</​code>​ 
- 
-43. #### By-laws 
- 
-<​code>​ 
-  1.  The management committee may make, amend or repeal by-laws, not 
-      inconsistent with these rules, for the internal management of the 
-      association. 
-  2.  A by-law may be set aside by a vote of members at a general meeting of 
-      the association. 
-</​code>​ 
- 
-44. #### Alteration of rules 
- 
-<​code>​ 
-  1.  Subject to the Act, these rules may be amended, repealed or added to by 
-      a special resolution carried at a general meeting. 
-  2.  However an amendment, repeal or addition is valid only if it is 
-      registered by the chief executive of the Office of Fair Trading or 
-      other appropriate government body. 
-</​code>​ 
- 
-45. #### Common seal 
- 
-<​code>​ 
-  1.  The management committee must ensure the association has a common seal. 
-  2.  The common seal must be - 
-</​code>​ 
- 
-<​code>​ 
-      1.  kept securely by the management committee; and 
-      2.  used only under the authority of the management committee. 
-</​code>​ 
- 
-<​code>​ 
-  3.  Each instrument to which the seal is attached must be signed by a member 
-      of the management committee and countersigned by - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the secretary; or 
-      2.  another member of the management committee; or 
-      3.  someone authorised by the management committee. 
-</​code>​ 
- 
-46. #### Funds and accounts 
- 
-<​code>​ 
-  1.  The funds of the association must be kept in an account in a name of the 
-      association in a financial institution decided by the management 
-      committee. 
-  2.  Records and accounts must be kept in the English language showing full 
-      and accurate particulars of the financial affairs of the association. 
-  3.  All amounts must be deposited in the financial institution account as 
-      soon as practicable after receipt. 
-  4.  A payment by the association of $100 or more must be made by credit-card 
-      or electronic funds transfer ​ (as both are fully traceable). 
-  5.  If a payment of $100 or more is made by credit-card,​ the receipt must be 
-      signed by any 1 of the following - 
-</​code>​ 
- 
-<​code>​ 
-      1.  the president; 
-      2.  the secretary; 
-      3.  the treasurer; 
-      4.  any other members of the association who have been authorised by the 
-          management committee to hold credit-cards issued by the association. 
-</​code>​ 
- 
-<​code>​ 
-  6.  Cheques, other than cheques for wages, allowances or petty cash 
-      recoupment, must be crossed not negotiable. 
-  7.  All group expenditure must be made in-line with decisions made by the 
-      membership at a general meeting, as evidenced by published minutes 
-      supporting the decision or budget. Final assurance or ratification of the 
-      expenditure is the responsibility of the Treasurer, or by a majority vote at 
-      a management committee meeting. 
-</​code>​ 
- 
-47. #### General financial matters 
- 
-<​code>​ 
-  1.  On behalf of the management committee, the treasurer must, as soon as 
-      practicable after the end date of each financial year, ensure a 
-      financial statement for its last reportable financial year is prepared. 
-  2.  The income and property of the association must be used solely in 
-      promoting the association'​s objects and exercising the association'​s 
-      powers. 
-</​code>​ 
- 
-48. #### Documents 
- 
-<​code>​ 
-  1. The management committee must ensure the safe custody of books, 
-     ​documents,​ instruments of title and securities of the association. 
-</​code>​ 
- 
-49. #### Financial year 
- 
-<​code>​ 
-  1. The end date of the association'​s financial year is 31st March in each 
-     year. This allows time for the financial report to be assembled, and 
-     ​presented at the AGM in May approx two months later. 
-</​code>​ 
- 
-50. #### Distribution of surplus assets to another entity 
- 
-<​code>​ 
-  1.  This rule applies if the association - 
-</​code>​ 
- 
-<​code>​ 
-      1.  is wound-up under part 10 of the Act; and 
-      2.  has surplus assets. 
-</​code>​ 
- 
-<​code>​ 
-  2.  The surplus assets must not be distributed among the members of the 
-      association. 
-  3.  The surplus assets must be given to another entity - 
-</​code>​ 
- 
-<​code>​ 
-      1.  having objects similar to the association'​s objects; and 
-      2.  the rules of which prohibit the distribution of the entity'​s income 
-          and assets to its members. 
-</​code>​ 
- 
-<​code>​ 
-  4.  In this rule - surplus assets see section 92(3) of the Act 
-</​code>​ 
- 
-#### Definitions:​ 
- 
-1. All References to Hack,​Hacking,​Hacker,​ or derivatives should be taken to 
- 
-<​code>​ 
-  mean a person who heavily modifies their personal software or hardware for 
-  fun, enjoyment and self-education. It includes building, rebuilding, 
-  modifying and creating. This type of hacker is one who creates modifications 
-  to expand capabilities and perform novel and perhaps un-expected behaviour , 
-  to make it suit their needs.; this group, at its extremes, may blur into 
-  both the software developer cultures and the cultures of hobbyist inventors 
-  and professional electronics engineering. 
-</​code>​ 
- 
-2. With regard to all references to "​write",​ "​writing"​ and "​written",​ it is 
- 
-<​code>​ 
-  considered equivalent and acceptable for these activities to be performed 
-  electronically ( eg by email), so long as the electronic medium used has 
-  storage capacity, and these messages are stored. 
-</​code>​ 
- 
-3. The official communications medium of the association is defined by the 
- 
-<​code>​ 
-  currently standing management committee. Unless otherwise notified to the 
-  association members in writing, it defaults to the forum software 
-  hosted on the HSBNE domain. http://​forum.hsbne.org 
-</​code>​ 
-