2020-02-04- Policy changes and offsite backups budget

Meeting Opened: 20:15
Meeting Closed: 20:50
Author: Emily Taylor
Signed: Josh Hogendorn

• Mike Ando
• Aaron Bycroft
• Meka Beecham
• Ant Beecham
• Brendan Halliday
• Joshua Hogendorn
• Stephen Jordan
• Michael King
• Jaimyn Mayer
• Daniel McBride
• Chris Noonan
• Paula O’Donnell
• Tim Owen
• Craig Rea
• Ian Redmond
• Timothy Reichle
• Eris Ryan
• Emily Taylor
• Scott Wilson

Proxies
Jacques Botte has nominated Brendan Halliday
James Downie has nominated Brendan Halliday

• Proposal to use Divipay- Virtual credit cards for cause leaders and exec members, in order to facilitate spending and documentation.

AGAINST COUNT 0, ABSTAINING COUNT 3. MOTION PASSED

• Proposal to change how member’s storage works, updating tracking and monthly fees for use.

Item has been tabled for the next general meeting due to the need for further discussion.

• Proposal for policy on storing personal toolboxes onsite.

Item has been tabled for the next general meeting due to the need for further discussion

• Proposal to change the proxy form to allow the member nominated to be informed and remove the need for address to be recorded.

AGAINST COUNT 0, ABSTAINING COUNT 1. MOTION PASSED

• Proposal to add $10 budget pcm for offsite backups to the hosting budget.

AGAINST COUNT 0, ABSTAINING COUNT 2. MOTION PASSED

• Announcement: Integrating Stripe payments for member’s fees to reduce Treasurer’s workload. https://forum.hsbne.org/t/anouncement-new-way-of-paying-for-membership/3510
• Toilet door must be closed outside of open times for the general public.
• Please make sure the gate code is scrambled
• Expressions for volunteers to form a working group for the grant-approved CNC
• Corner of the Greenroom has been cleared out, Electronics will also be having a tidy-up

• Thanks to everyone, particularly Emily who sorted the grant
• Thanks to Josh for following up on grant stuff
• Thanks to Ian, Doc, Brendan, TIm For craftpunk improvements- aircon out of the way, walls painted
• Thanks to Craig for the new Lathe
• Zach for running around doing errands during 9-5 working hours